Office of the Board of Supervisors

Fiscal Year 2023 Budget

YC Logo

Phil Bourdon, County Administrator

Kim Kapin, Clerk of the Board

1015 Fair Street, Prescott, AZ 86305

Phone: 928-771-3200

Toll-Free: 1-800-771-2797

Vision Statement

Yavapai County will serve and protect its citizens through efficient management of all its resources to enhance the lives of those we serve.

Mission Statement

To provide for the welfare and security of the citizens of Yavapai County with effective and fiscally responsible leadership while advancing mutual cooperation between other governmental agencies.

Board Operations

The Office of the Board of Supervisors is comprised of multiple functions: the Board of Supervisors Offices, the Clerk of the Board's Office, and the County Administrator's Office which also oversees the General Services function of the County. Details on the specific functions of those areas can be found below.

The operations budget for the Office of the Board of Supervisors came in on target for fiscal year 2022. The County is continuing to experience growth primarily due to increases in population and therefore the services to accommodate that increase. For fiscal year 2023, two Exhibit 3’s have been submitted. One is to cover additional travel funds and one is for an additional staff member in the Clerk’s Office, who will also provide assistance to the Budget Manager.

Board of Supervisors

The Board of Supervisors consists of the five elected supervisors and an individual Executive Assistant, appointed by each Board member.

The Board of Supervisors is the legislative and administrative authority for Yavapai County. The Yavapai County Board of Supervisors is responsible for setting tax rates to fund government operations, overseeing the work of the Assessor in valuing property and of the Treasurer in collecting taxes. The Board of Supervisors develops and approves budgets for all county departments and is responsible for general oversight of County government.

Among its many other statutory duties, the Board governs and manages zoning and building safety in the unincorporated areas of the County, acts as the board of directors for some special taxing districts within the County, and is responsible for appointing members of County boards and commissions dealing with planning and zoning, building codes, health, employees and employee benefits, private industry, and agriculture.

Clerk of the Board

Mission Statement: “To provide for the welfare and security of the citizens of Yavapai County with effective and fiscally responsible leadership while advancing mutual cooperation between other governmental agencies.”

The Office of the Clerk of the Board consists of the Clerk of the Board, the Deputy Clerk of the Board, and the Administrative Assistant II. The Clerk of the Board is appointed by the Board of Supervisors. All other positions are appointed by the Clerk of the Board.

The Office of the Clerk of the Board serves as the official representative and depository for the Board’s official records and acts. The Clerk’s office prepares and posts meeting agendas, takes minutes of Board meetings, acts as lawful agent of the Board for all official service and communication, and preserves and safeguards all official records of the Board and Special Districts for which the Board sits as the Board of Directors. The Clerk’s Office prepares the operational budget for the Board of Supervisors Department.

The Clerk’s Office manages the tax appeals to the Board and oversees Board of Equalization Hearings throughout the year. This office also assists the public when creating, managing, or dissolving Special Districts and assembles budgets and annual reports from various districts.

The Clerk’s Office is a well-used source of official information for county employees, the public, county special taxing districts, local municipalities, the State of Arizona, and the federal government.

The current number of assigned personnel (3) has been the same for at least 16 years. With the growth in the number of Board members and the size of the county’s operation, the work required of the Clerk’s Office exceeds the capacity of the personnel assigned to the Office. A request for an Administrative Support Manager position will be submitted as an Exhibit 3 for FY22-23. This position will also assist the Budget Manager.

County Administration

Mission Statement: "To advise and assist the Board of Supervisors with sound policy development, prudent fiscal management, and effective communication with the public, elected county officers, and county employees."

County Administration consists of the County Administrator, the Assistant County Administrator, the Budget Manager, the Public Information Officer, and the Administrative Assistant II. The County Administrator is appointed by the Board of Supervisors. All other positions are filled by the County Administrator.

County Administration coordinates the Board of Supervisor’s management of the County. County Administration develops, reviews, presents, and administers the County budget. County Administration develops long-range budgeting and capital improvement plans.

In conjunction with the Clerk of the Board and Board Counsel, County Administration assures that matters coming before the Board for consideration have been fully vetted to assure the action has appropriate public policy objectives, is within the Board’s scope of authority and has been reviewed for legal or political issues impacts.

County Administration coordinates the efforts of county departments reporting to the Board providing advice, direction if authorized by the Board, and assistance with budgets and tactical and strategic policy planning.

County Administration develops and coordinates the flow of information between the Office of the Board of Supervisors and the public, manages the content of the Board’s webpage, traditional media, and social media, and develops press releases, videos, and photographs for public release.

County Administration represents the county to cities and towns within the County, as well as other counties, State and Federal agencies while assisting with legislative issues that impact the County and acts as a lobbying agent for the County when necessary.

Yavapai County and the Board-controlled special taxing districts have seen tremendous growth since the Budget Manager position was created in 2005, and at times the demands of meeting the County’s legal and management requirements for the County budget exceeds the capacity of County Administration personnel.

General Services Budget

The General Services budget line items remain relatively the same as last year. The Contingency line item is at $4 million, the same as last year. The Arizona Long Term Care System (ALTCS) payment line item for FY 2021/2022 & FY 2022/2023 are reduced due to costs offset by federal stimulus funds received by the State.

The Contributions line item is included in the General Services budget. The chart below shows three years of historical contributions, the forecast for FY22, amounts carried over for the preliminary base budget and total contributions that include requests for additional funding. Requests for additional funds were received from two organizations, the Upper Verde River Watershed Protection Coalition and the Verde Valley Regional Economic Organization.

Chart depicting General Services Donations from FY2019 through Budget year 2023