City Secretary

FY 2021-2022 Annual Budget

Organizational Chart

Description

The City Secretary is appointed by the City Council as established under the City Charter and Local Government Code. The position has certain prescribed duties serving in several capacities including administration of City Council Meetings, legal notices, and publications; administration of Code of Ordinances; serving as the Chief Municipal Elections Officer; administration of Records Management including requests for information; Controller of Council Legislation, municipal contracts and agreements; Filing Authority of claims against the City and Conflict of Interest forms; Coordinator and Filing Authority of City boards and commissions; Administrator of Texas Alcoholic Beverage Commission (TABC) Applications; and Administrative Secretary to the Economic Development Board of Directors.


The City Secretary keeps the corporate seal, register of bonds issued by the municipality, keeps the official Election Registry and serves as the Public Notary of the City.

Budget Summary

Personnel Summary

2020-2021 Accomplishments

  1. During the Coronavirus Pandemic and Winter Storm Uri, the city secretary supported city council and achieved set goals by engaging in communications with other entities to receive and disperse accurate information, implemented and trained staff on CivicClerk software which provided for electronic agenda management, encouraged technology changes which provided continued access to council meetings and public information, and maintained essential documents and agreements to ensure the continuation of city operations during limited access to city data and resources

Goals

  1. Educate community on current elections
  2. Promote efficient and effective use of City resources
  3. Improve communication with the public
  4. Enhance communications with department directors regarding project deadlines
  5. Operate the City Secretary Office as a customer service business
  6. Promote and reflect a positive image of our community

FY22 Objectives

  1. Provide Election information to the public via website and social media
  2. Submit a department budget for supporting Council overall goals
  3. Share Council approved amenities & services to Communications Director for publishing
  4. Distribute annual listing of agenda item deadlines to directors for timely project submissions
  5. Develop a Goals program
  6. Develop a Community Resources Program from the City Secretary's Office for Citizen use

Performance Measures