Purchasing

FY 2021-2022 Annual Budget

Organizational Chart

Description

The Purchasing Division reports to the Finance Director. The Purchasing Division provides purchasing support for all City departments, disposes of obsolete and surplus materials/ equipment and confiscated property, and manages the City’s vendor relationships. The Purchasing Division assists departments with compliance with the State Law requirements for purchases, including identifying historically underused businesses in the County, and preparation and administration of all formal bids, and request for proposals. The Purchasing Division is responsible for processing purchase orders from initial request from the department to invoice receipt and payment.

Budget Summary

Personnel Summary

2020-2021 Accomplishments

  1. Implemented a recurring PO process with assistance from finance department staff
  2. Implemented online RFP platform process

Goals

  1. Maximize resources utilizing cooperative purchasing agreements with other governmental entities, contractual purchasing agreements, and the bidding process
  2. Review and update, when necessary, the City’s purchasing policies for applicable legislative changes affecting municipalities purchasing laws
  3. Ensure that City procurements and the disposal of surplus property are made in full compliance with State and City statutes, policies, and procedures
  4. Ensure the City is properly utilitizing Enterprise Fleet Management (EFM) program

FY22 Objectives

  1. Increase the average number of bids/proposals received per formal solicitation by 10%
  2. Increase the number of purchases using inter-local / cooperative agreements by 10% to reduce both the formal bid/proposal costs and time to procure services/goods
  3. Develop and maintain contract files and management files
  4. Attend at least one purchasing training program
  5. Hold at least two training sessions for City employees on Purchasing training
  6. Hold annual auction for surplus utilizing Public Purchase or Rene Bates
  7. Monitor maintenance costs through Enterprise Fleet Management program

Performance Measures



Performance Measures



Performance Measures



Performance Measures