Strategic Planning and Budget Process

• Review personnel charts with Human Resources and Department Heads to verify currently approved staffing levels in preparation of salary projections for forthcoming fiscal year.
• City Manager and Assistant City Manager meet with Department Heads to identify individual departmental needs and discuss expectations for the forthcoming budget season.
• City Departments get first look at new budget software that they will use throughout budget process for Fiscal Year 2021-2022.

• Users begin to enter budget items in new budget software.
• Prepare preliminary fund year-end projections and review with City Manager in preparation of future meetings with Department Heads regarding expectations for the coming fiscal year.

• Finance Department begins personnel/salary projections for new fiscal year based on various scenarios as directed by City Manager.
• Evaluate current revenue fees and prepare recommendations for changes.
• Review working capital of internal service funds; calculate proposed internal service fees.
• Completed departmental budget submission due back to Finance.
• Begin budget meetings with Department Heads to prepare preliminary funding.

• Complete Department Head meetings to finalize preliminary funding.
• Prepare first projections of Fiscal Year 2020-2021 General Fund.
• Train departments on new budget software stories module for final budget document presentation.

• Six-month finacial review and early financial projections on all funds.
• Prepare Budget Workpapers for 2021-2022 proposed budgets for all major funds.
• Departments begin to work on their story for budget work sessions.
• City Council participates in reviewing mission and vision statements, 5-year Capital Improvement Program and discuss long-range startegic plan.
• Deliver preliminary recommendations to Department Heads.

• Follow-up meetings between budget team and Department Heads.
• Revise budget projections to include changes resulting from follow-up meetings.
• City Council and Staff participate in budget work sessions for Proposed Fiscal Year 2021-2022 Budget.
• Budget Work Sessions.

• Prepare final draft of proposed budget.
• Work session to review updated Startegic 2035 Comprehnsive Plan.

• Proposed budget officially delivered to City Council.
• Work sessions on proposed budget.
• Public Hearings on proposed budget and proposed tax rate.

• Council adoption of Fiscal Year 2021-2022 Budget on 9/7/2021.
• Council adoption of Tax Rate on 9/7/2021.

• Budget becomes effective.
• Prepare approved budget document.
• City Council and Staff participate in planning sessions for Capital Improvement Projects.

• Monitor budget and revenue stream in order to make necessary recommendations to City Manager and City Council.
• Begin preparation of first quarterly report to City Council.
• Departments begin to work on Fiscal Year 2022-2023 budgets.

Process to Amend the Budget - the City Council in case of grave public necessity may amend the original budget to authorize emergency expenditures to meet unusual and unforeseen conditions, which could not be reasonable diligence, thought and attention have been included in the original budget.