Fleet Services
FY 2023 Annual Budget
Department Description
The function of the Fleet Department is to account for the cost of operating a central maintenance facility for all City-owned automotive equipment. The department also maintains equipment that the fund does not own, i.e.,non-automotive equipment owned by other City departments and automotive equipment owned by outside agencies.
Organization Chart
Department Mission
The mission of the Fleet Department of the City of Victoria is to ensure that all City staff have safe, functional, reliable vehicles and equipment.
Goals and Objectives
Increase operational efficiency and decrease response time to service calls.
Help maintenance contractor improve their efficiency and accuracy.
Improve fleet utilization by monitoring vehicle and equipment usage.
FY 2022 Highlights
Performance Metrics
Departmental Efficiencies
The new fleet contract structure is projected to decrease total fleet downtime from an average of 76,975 hours per year to 47,340 hours per year.
This change results in a 38% increase in availability of Emergency and Heavy Duty fleet vehicles.
FY 2023 New Program/Initiatives
Extending asset retention of highway construction equipment based on condition and usage data. We will reevaluate this equipment each year to ensure that we execute replacement at the correct time.
FY 2023 Budget Highlights
The Fleet Department budget request equals $6,073,892, an increase of $1,095,987 or 22.0 percent, compared to Fiscal Year 2022 Adopted Budget, $4,977,905. The Fiscal Year 2023 budget includes $7,000 in one-time expenses and $6,066,892 in recurring expense, an increase of $1,857,296 or 44.1 percent, from last year's recurring budget.
Personnel increase is due to $14 increase in baseline adjustments, and $8,606 for Phase III of Compensation Plan. (Baseline adjustments: include payroll reorganizations, new hires, retirements that took place in the prior fiscal year, as well as longevity and TMRS rate that will be captured in this fiscal year.)
Increase in contractual services is mainly due to current fuel market.
Increase in Interdepartmental is due to proposed increase in fleet vehicles for the fiscal year.
Capital includes one time funds for HVAC replacement.
Total Expenditures for Corresponding Fiscal Year Presented
- In Fiscal Year 2020, one (1) Principle Clerk was added, taking full effect in Fiscal Year 2021, as part of department reorganization.
Department High-Level Descriptions of Personnel:
Director (1) - Functions as department leader.
Administrative Assistant III (1) - handles billing, correspondence with vendors, and custodial supplies.
Recommended/Not Recommended List
*** NOTE: Other items have been requested, however, they are not listed below due to the fact that the amount requested is in line for normal operating funding. ***