Finance Department

Budget Development and Management Division

What we are

The Budget Development and Management Division is responsible for the development, revision, analysis, and monitoring of the City’s budget. A primary goal of the division it to enhance the usefulness and delivery of the budget, making it readily accessible and understandable to management, the Council, and the Ukiah community.

What we do

  • Budget development process management
  • Budget document design and presentation
  • Budget compliance monitoring
  • Special projects

Our People


Budget Summary: Costs


Here is a summary of the budget unit in graphical form, illustrating direct costs and indirect costs. Click on the graph to explore greater detail of the unit's budget.

Budget Summary: Just the Numbers


Similar to the graph to the left, here is a summary of the budget unit, just the numbers. It illustrates direct costs and indirect costs. Click on the table to explore greater detail of the unit's budget.

Accomplishments

  • Launch OpenGov Performance Measures and Stories on the City Website. | In Progress | DEPARTMENT/DIVISION COMMENTS: OpenGov Stories has been deployed and available on the City’s website. Performance Measures is still in the development phase. 
  • Create procedures and train departments how to update Capital Improvement Plan (CIP) narrative in the OpenGov environment. | Completed | DEPARTMENT/DIVISION COMMENTS: Departments have been trained and will work to update project status on a quarterly basis. 
  • Continue building OpenGov to enhance communication both internally and externally. | In Progress | DEPARTMENT/DIVISION COMMENTS: Continuing to work with OpenGov on new platform ideas and deploy platforms for better communication. 
  • Complete Budget Story. | Completed | DEPARTMENT/DIVISION COMMENTS: Posted to City’s Website and presented to Council.  This document will be prepared annually, coordinated with the City’s use of OpenGov. 

Future Objectives

NEAR-TERM

  • Combine the divisions of budget management, accounting and internal audit. DEPARTMENT/DIVISION COMMENTS: To better meet the needs of the department’s internal customers and maximize the capacity and capabilities of department team members, these divisions will be combined into one with a strong focus on accounting, budget management, and customer service, e.g. accounts payable and payroll. Further, special projects will be a function assigned to another division to be created in the Department, which will provide procurement, capital planning and accounting, and special project accounting services.
  • Launch OpenGov Performance Measures internally and externally. DEPARTMENT/DIVISION COMMENTS: Performance Measures is in the development phase.
  • Continue building OpenGov to enhance communication both internally and externally. DEPARTMENT/DIVISION COMMENTS: This will be an ongoing process to review the OpenGov Platforms to ensure continued communication and transparency.
  • Review budget process and procedures. DEPARTMENT/DIVISION COMMENTS: Finance is working to find ways to streamline the process.
  • Staff development and training. DEPARTMENT/DIVISION COMMENTS: Cross training team members in budget development.
  • Complete Budget Story.

INTERMEDIATE-TERM

  • Set regular meetings with departments to review expenditures and revenues. DEPARTMENT/DIVISION COMMENTS: This is an ongoing objective that will keep communication open and help departments become more proactive in the day-to-day operations.

The Numbers Over Time

Budget by Character

Budget by Fund

Notes

  1. As OpenGov is deployed and gains a stronger footing in budget development and management, some of the division's personnel resources are being shifted to Accounting and Internal Audit starting in Fiscal Year 19/20 as the Finance Department fortifies those services.