City Manager's Office

City-Wide Administrative Services Division

What we are

This division includes the general administrative support expenses for the operation of the City including clerical support, professional association memberships, rental of conference rooms for City-wide meetings, copy machines, mail room equipment, and office supplies.

What we do

  • Maintain central copy services
  • Operate City’s main business phone line
  • Provide limited administration support services
  • Maintain memberships to professional and community organizations
  • Provide meeting room space and services for operations and City-sponsored activities

Our People


Budget Summary: Costs


Here is a summary of the budget unit in graphical form, illustrating direct costs and indirect costs. Click on the graph to explore greater detail of the unit's budget.

Budget Summary: Just the Numbers


Similar to the graph to the left, here is a summary of the budget unit, just the numbers. It illustrates direct costs and indirect costs. Click on the table to explore greater detail of the unit's budget.

Accomplishments

  • Update copy machines. | Completed | DEPARTMENT/DIVISION COMMENTS: Replaced outdated copy machines under a lease agreement.  
  • Centralize office supply and paper purchases. | Completed |
  • Host a number of regional grant and community interest meetings. | Completed | DEPARTMENT/DIVISION COMMENTS: Hosted State grant workshops and other miscellaneous trainings at the Conference Center and avoided costly travel-related expenses for team members required to attend.      
  • Update the central mail machine. | Completed | DEPARTMENT/DIVISION COMMENTS: The outdated mail machine was replaced.

Future Objectives

NEAR-TERM

  • Review and reformat the City’s phone tree system to include an updated Spanish language option.
  • Maintain the reliability of the central copy machines.
  • Provide a central and secure service for the disposal of old documents containing private or confidential information.  DEPARTMENT/DIVISION COMMENTS: Extend the document disposal service utilized by a few departments to also include a central depository in the Civic Center.

INTERMEDIATE-TERM

  • Expand the functionality of the central copy machines.  DEPARTMENT/DIVISION COMMENTS: Expand the scan-to-file and wireless print functions.

LONG-TERM

  • Re-examine the benefits of a receptionist position for the Civic Center.  DEPARTMENT/DIVISION COMMENTS: The receptionist position at the Civic Center was eliminated a number of years ago.  Currently, team members near the front desk fill in to assist customers and there is a phone that can be used to reach the desired department.

The Numbers Over Time

Budget by Character

Budget by Fund

Notes

  1. Nothing significant to note.