City Manager's Office
City-Wide Administration Division
What we are
This division includes the general administrative support expenses for the operation of the City including administrative support, professional association memberships, rental of conference rooms for City-wide meetings, copy machines, mail room equipment, and office supplies.
What we do
- Maintain central copy services
- Operate City’s main business phone line
- Provide limited administration support services
- Maintain memberships to professional and community organizations
- Provide meeting room space and services for operations and City-
Our People
Budget Summary: Costs
Here is a summary of the budget unit in graphical form, illustrating direct costs and indirect costs. Click on the graph to explore greater detail of the unit's budget.
Budget Summary: Just the Numbers
Similar to the graph to the left, here is a summary of the budget unit, just the numbers. It illustrates direct costs and indirect costs. Click on the table to explore greater detail of the unit's budget.
Accomplishments
- Review and reformat the City’s phone tree system to include an updated Spanish language option. I Completed I
- Maintain the reliability of the central copy machines. I On-going I
- Provide a central and secure service for the disposal of old documents containing private or confidential information. I In-process I
COVID-19 Budgetary Response
PERSONNEL
The reception/clerk position has been reallocated to .50 from Community Services to support city-wide administrative activities including main phone line duties, general front desk coverage, and clerking support for city meetings.
SERVICES AND OTHER OPERATING
All non-essential operational expenses have been cut.
CAPITAL
The Division did not have any direct capital outlay projects.
Future Objectives
Due to the COVID-19 pandemic, Objectives will be reviewed and adjusted throughout the year.
NEAR-TERM
- Maintain the reliability of the central copy machines.
- Expand centralized copy and office supplies next to the copy machines.
INTERMEDIATE-TERM
- Expand the functionality of the central copy machines.
LONG-TERM
- Re-examine the benefits of a receptionist position for the Civic Center.
The Numbers Over Time
Budget by Character
Budget by Fund
Notes
- Beginning in fiscal year 2020-21, the City-Wide Administration Division has moved from the General Fund to a new Internal Service Fund, City-Wide Administration.