Information Technology & Telecommunications Department Expenditures
General Fund Department 01-1011
Department Overview
The Information Technology & Telecommunications (IT&T) Department accounts for all operating and maintenance costs related to the Town’s computer network, workstation system, Wi-Fi hotspots, and fixed and portable telecommunications system. The costs associated with Information Technology and Telecommunications are allocated out to the departments who utilize such equipment or contractual services that support these systems. The IT&T department recovers costs from user departments by the IT&T allocation which is adjusted annually based on the departments’ proportionate share of estimated expenses and assigned/maintained equipment units.
The Town of Yountville has consolidated and moved a significant portion of their server infrastructure to the cloud over the last two years. This has culminated in the Town of Yountville lowering their overall carbon footprint through a reduction in the use of electricity.
Network System Delivery Platform:
- Portable Workstations, Laptops Serving: Town Clerk, General/Planning, Public Works, Wastewater Treatment Plant (WWTP), Parks and Recreation, Front Counter, Council Chambers
- 6 Servers
- Primary System Software
- Intermedia - Microsoft Exchange Service and Microsoft Office Applications
- Springbrook – Integrated Financial Accounting System
- ESS – Employee Self-Service Module
- PrimeGov - Video Web streaming (Town Council/ZDRB Meetings)
- ESRI Small Agency GIS Enterprise License
- Communication Lines & Facilities
- Wireless Facility – High-speed connection Town Hall to Community Hall/Community Center
- Wi-Fi Hotspots at Town Hall, Community Hall, and Community Center (3)
- Primary Network Printers Located in Town Administration and Parks and Recreation Department Buildings
- Website Consulting Support Services
- Telecommunications Resources: Source One Communications for regular direct-line telephone and voice mail services. Radio communication equipment is assigned to various staff for emergency response
- Laserfiche Document Management
- OpenGov Online Budgeting and Transparency Portal
- Napa County GIS
- Duo Multi-Factor Authentication Login
- iWorq
- Off-site Storage System
- ASAP
- ROK Technology SCADA System
Fiscal Year 2021/2022 Accomplishments
- Maintained network/server environment for data storage, growth, and system redundancy.
- Updated 10 employee workstations (annually per our replacement schedule). Some of those have been converted to laptop workstations for the ease of portability if needed to transition to remote work.
- Maintained, enhanced, and evaluated new vendor for Town website.
Fiscal Year 2022/2023 Goals and Objectives
- Maintain network/server environment for data storage, growth, and system redundancy.
- Update employee workstations (annually per our replacement schedule).
- Launch updated Town website.
Budget Highlights
- This department is used for centralized accounting for the Town’s IT costs, the majority of which are charged back to departments based on number of devices supported. This budget increase is due to the IT department absorbing maintenance costs after the project launch. An example of this is the completion of Laserfiche/ECS, ESRI, iWorq, PrimeGov, OpenGov and Springbrook.
- Contract services provided by Lescure Technology have increased slightly due to the increase of System support, GIS project support, and implementation of the Records Management Project.
- $20,000 in Telecommunications budget to upgrade existing 20+ year phone system architecture.
- $35,000 in Contract Services for new website and $10,000 for maintaining current website through transition.
Did You Know?
- The Town provides employees, elected officials and board and commission members with official town email addresses and has issued 96 distinct email addresses.
- The Town provides FREE Public WiFi at Town Hall, Community Center, Community Hall and Plaza.
Information Technology & Telecommunications Department Expenditures
All expenditures are allocated to departments (see Allocated IT Costs line item below), so total budget in this department shows zero.
Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Information Technology & Telecommunications Department focuses on one of the Town's Strategic Plan Critical Success Factors: