Department Finance Information
DEPARTMENT WEBSITE: https://www.tampa.gov/contract-administration
VISION AND MISSION:
The vision of Contract Administration is to professionally manage the City's capital improvement projects from concept to reality for the maximum benefit of Tampa's citizens. The mission is to produce and develop, in a cost effective manner, outstanding municipal facilities and infrastructure that both meet the requirements of current programs and anticipate future needs.
GOALS AND OBJECTIVES:
- Provide direction, feedback, and support to managers and staff of each departmental division
- Provide monthly general updates to the administration and user department directors
- Develop designs and construction drawings that provide functions planned, within established time frames, and for established funding available
- Provide final bid documents for review prior to bidding
- Provide timely preparation and processing of contract-related documents and City Council agenda items
- Ensure presence of proper permits prior to start of construction activities
- Develop and maintain project tracking matrix
- Provide effective review and management of contracted construction activities to ensure conformance with the contract documents
- Provide regular site visits with appropriate field documentation and testing during the course of the construction and at critical points in the work
CURRENT OPERATIONS AND INITIATIVES:
- Continued enhancement of the availability of project information to user departments and bidders
- Execution of the PIPES Program
- Implementation of the eBuilder Construction Management software
- Award all projects expeditiously
Number of Contractors Submitting at Least One Pay Application
CIP Throughput tracks awarded contracts by Fiscal Year and contracts are usually six months to two years long.
Number of Approved Pay Applications Processed
Each contractor typically submits for payment on a monthly basis.
Sum of Dollars Paid to Contractors
CIP Throughput shows the total amount paid to contractors in a given year.
Average Dollar Amount of Approved Pay Applications
CIP Throughput the average payment amounts to each active contractor.
Operating Budget Analysis
Revenues earned by this General Fund department do not fully fund the department’s operations. General revenues provide the remaining funding.
Personnel Expenses increase from Revised FY2021 is due to increases in salaries, pension contributions, healthcare costs, and the addition of four FTEs. Operating Expenses decrease from Revised 2021 due to a reduction in contractual services. In FY2021 additional contractual services funding was provided for construction, engineering, and inspection (CEI) services. With the substantial increase in the number of City capital improvement projects and private development projects, the Contract Administration's construction inspectors could not support the current demand. CEI services for private development includes work executed in the City’s rights-of-way or on property that will be dedicated to the City at completion. In FY2022, the City is reducing contractual servivces expenses and adding four construction inspectors to Contract Administation to perform these CEI services instead. Capital Expenses increase from Revised FY2021 for new vehicles for the four additional construction inspector positions.