Purchasing

Fiscal Year 2022 Operating and Capital Budget

Department Finance Information

DEPARTMENT WEBSITE: https://www.tampa.gov/Purchasing

VISION AND MISSION:

Purchasing's mission is to satisfy the customer by obtaining the optimum market response to solicitations for goods and/or services at a fair and reasonable price with exactly what is needed (i.e. quality), when it is needed (i.e. timeliness), while serving the long term interests of the entity by minimizing business and technical risks, accommodating social and economic objectives (i.e. EBO participation and inclusion) maximizing competition, and maintaining integrity.


GOALS AND OBJECTIVES:

  • Goods and Services Procurement: Facilitate the acquisition of goods and services for all City of Tampa departmental personnel and projects to support numerous City T3 initiatives; utilizing best practices and available technology while incorporating Equal Business Opportunity Programs including Women/Minority and Small Local Business Enterprise endeavors equitably by utilizing Sheltered Market, Bid Discount and Goal Setting Solicitations when applicable.
  • Purchasing Systems: Administration of automated purchasing systems including Oracle iCloud, Splash BI, P-Card Works, WEX Online, DemandStar and Sysoft Getall.
  • Inventory Management: Provide, secure, and effectively account for sufficient levels of essential goods and spare parts needed on a continuous basis for all City of Tampa personnel. Continue to utilize strategic procurement objectives in order to reduce on-hand inventory costs by reducing lead times for replenishment of required operational inventory levels.
  • Specification Writing: Provide specification technical assistance for all City of Tampa departments to accomplish competitiveness, clarity, and purpose and to determine performance versus brand specification appropriateness.
  • Asset Disposition: Responsible for the sale and/or disposal of surplus and obsolete tangible property at the highest possible return on investment.

CURRENT OPERATIONS AND INITIATIVES:

The Purchasing Department supports all City of Tampa departments in their efforts to acquire the goods and services to accomplish their initiatives in providing services to the residents of the City of Tampa. Major initiatives include:


  • Purchasing Team is implementing an online/automated system for RFP evaluations; updating a new comprehensive Purchasing and Procedures Manual.
  • Purchasing is expanding the WEX Emergency Fuel Card Program Citywide as new card requests are received for use during catastrophic events.
  • Purchasing has implemented the Job Order Contracting (JOC) program for construction projects that includes subcontracting goals for WMBE and SLBE firms and is working with EBO, the eGordian Group and the JOC Prime Contractor to boost BBE subcontract participation.
  • Purchasing is working on numerous solicitations/projects with City departments to support the Mayor’s T3 Initiatives. Some examples include Shared Micromobility Program RFP, Mobility as a Service RFA, Indoor Navigation Pilot Program RFA, Customer Service Management Solution RFP, Advanced Metering Infrastructure (AMI) Solution Consulting Services RFP and Solid Waste Route Management System RFP.
  • Purchasing is working with T&I to develop a new dashboard for customers to track project status real time. This tool will also be used to manage human capital resources in meeting the Mayor’s T3 initiatives.

Department Performance Measures




Operating Budget Analysis

No revenues are earned by this General Fund department. General revenues provide all funding.


Personnel Expenses increase from Revised FY2021 is due to increases in salaries, pension contributions, and healthcare costs. Capital Expenses are decreasing from Revised FY2021 Current as the inventory warehouse scanner project will be completed.

Total Budget Expense

Budgeted Position Counts