Finance and Procurement

To partner with County leadership, departments and the citizens to build a great community by safeguarding, accounting for, and promoting the most efficient use of County resources in a transparent, responsible, and accountable manner.

Accounting

• Produces the Comprehensive Annual Financial Report (CAFR).
• Supports all County departments, vendors, and outside agencies.
• Maintains accounting of all County funds.
• Creates paychecks, W2’s, vendor accounts payable checks, and 1099’s.
• Tracking and documenting Coronavirus Aid, Relief, and Economic Security (CARES) Act funding allocations.
• Reporting CARES Act spending and obligations to the state.
• Monitoring and processing CARES Act payroll, accounts payable, and purchasing.

Purchasing

• Ensures the County adheres to the Virginia Public Procurement Act.
• Prepares, administers, and facilitates all informal and formal bids and proposals, sole sources, emergency procurements, and negotiations for the County and the School Board.
• Issues purchase orders and standard contracts for services and supplies.
• Manages all procurement vendors’ issues on behalf of the County and School Board.
• Manages the contract lifecycle for the County and School Board.
• Administers and manages the P-Card Program.
• Management of disposal and surplus County property.
• Updates required policies, documents, and templates as required by law.
• As global supply chain emergency occurred and created a shortage in supplies resulting in new (fraudulent) vendors. Extensive time was necessary to validate the authenticity of products and services from these vendors. Compared to other localities, Stafford County purchased no fraudulent goods or services from said vendors.

Risk Management

• Secures insurance for all property, liability, and vehicles.
• Coordinates with County employees regarding workers’ compensation and other insurance claims.
• Develops safety programs and promotes safe working conditions in cooperation with School staff.

Records Management

• Retains and destroys public records in compliance with the Virginia Public Records Act.

• Complete, timely monthly financial reports and the Comprehensive Annual Financial Report (CAFR) with an unmodified audit opinion. (Service levels 1, 2, and 3)
• Increase rebate from P-card usage. (Service level 4)
• Honing and adherence to financial policy to maintain the County’s credit ratings. (Service levels 1, 2, 3, 4, and 5)
• Create standardized IFB, RFP, and Informal solicitation templates for IT, Construction, and General Services and create annual cycle to update each July 1st as the laws go into effect. (Service levels 5, 6, and 7)
• Create standardized Contract templates for IT, Construction, & General Services, Rider Agreements, End User License Agreement Addendums and create annual cycle to update each July 1st as the laws go into effect. (Service levels 5, 6, and 7)
• Rewrite Procurement Policies to reflect updated VPPA Changes. Create an annual cycle to update each July 1st as the laws go into effect. (Service levels 5, 6, and 7)