Assist City departments in obtaining the best possible value of services and supplies in a timely fashion. Ensure procurement processes are inclusive and transparent.
Retitling of Department for FY22
In order to more accurately reflect the services this department provides, the Purchasing Division of Finance is proposed to be retitled to Procurement & Contracting Services for FY22. Along with this change, the Purchasing Director and Deputy Director are retitled to Chief Procurement Officer and Deputy Chief Procurement Officer.
Personal Services Changes
Personal Services are projected up 26% for FY22.
This budget proposes a new position, Senior Procurement Manager, to meet the City's growing need and demand for increasingly sophisticated procurement and contracting services.
Changes in salaries are due to negotiated collective bargaining agreements and merit increases based on annual performance reviews.
Ordinary Maintenance Changes
Ordinary Maintenance costs are projected up 1% for FY22.
This is due to modest increases in Training, Tuition, and Dues lines.
FY22 Goals & Measures of Progress
GOAL 1: Improve understanding of and compliance with procurement policies and procedures. Develop and offer new training approaches, materials and increased frequency of opportunities to learn about how to purchase goods and services for the City,
- Staff professional development enhanced at multiple levels (from management to clerical), percent of employees trained per employee category (department head, manager, administrative support staff). Effectiveness of training to be measured through surveys, tests, reduced staff time spent on resolving avoidable problems.
GOAL 2: Attract and retain more diverse and local vendors to apply for contract opportunities. Make procurement experience more welcoming, inclusive, clear, and accessible.
- Targeted outreach, number of certified suppliers and service providers directly contacted about the City’s contracting opportunities. Increased lead time given to prospective vendors about specific business opportunities to compete for City of Somerville's contracts and purchases. Number of bids and proposals received by certified MBE, WBE and similar categories recognized by the Mass. Supplier Diversity Office. Number of contracts awarded to diversity-certified suppliers.
GOAL 3: Establish baseline data and meaningful targets for utilization of diversity-certified suppliers through a collaborative disparity study.
- Procure consultant to conduct disparity study. Harness regional interest in DE&I in public procurement through multi-jurisdictional disparity study; measure comparative costs and impact of multi-city study and program versus single-city focus.