To improve City performance and gain evidence-based insight into the issues important to our community. The office’s flagship performance management program SomerStat regularly collaborates with departments to analyze and enhance overall performance, identify efficiencies and cost savings, and craft policies that improve our city. In tandem with these efforts, our budgeting program works with departments to manage the City’s budgetary processes. SomerStat also leads programs and projects focused on areas such as resident wellbeing and data transparency.
Changes from FY20
CPA Manager position will move to OSPCD in FY21: This decision will allow the CPA Manager to be located more closely to the divisions that are involved in our Community Preservation Act program’s work while remaining independent from them by being located in the OSPCD Administrative Office. It will also allow for the creation of a community of practice for staff who manage the City’s grants programs within OSPCD. 20% of the CPA Manager's time was included in the FY20 SomerStat budget. This time has been moved to the OSPCD Admin budget for FY21. There are no other changes in the SomerStat Personal Services lines.
Software expenses have all moved to the IT budget: Now that OpenGov has been selected as our budgeting software, IT will manage that contract going forward to maintain the platform. Costs for SmartSheet licenses have also been consolidated in the IT budget. The one exception is DataCamp, which we are not renewing in FY21 given our financial constraints.
We have not budgeted for Professional & Technical Services this year: The daily dashboard project was successfully completed in FY20 and no further operating expenses will be incurred. Given the current financial constraints, we are placing our planned work to improve the data available to the City and its quality on hold until FY22.
We have not budgeted for Employee Training, Out of State Travel, or Out of State Conferences this year: Given the current financial constraints, we are placing plans for employee training and participation in conferences on hold until FY22.
We have budgeted $16,600 for the bi-annual Happiness Survey: This survey is conducted every two years to understand the well-being of our residents. The survey is sent in four languages to a random sample of 5,000 residents in two mailings. This would be the sixth round of the survey. As a longitudinal survey, it provides us with valuable information about the well-being of our residents over time. This will be an especially informative year for us as we will be able to see how the COVID-19 pandemic has impacted our community.
As part of a reinvestment of cuts made to the Police budget during the budget process, $40,000 was added to the Professional & Technical Services line to fund comprehensive social service case management software.