City Clerk's Office

Ensure the integrity and preservation of the complete and accurate City Council record, conduct municipal elections, coordinate the recruitment and appointment process for City Advisory Groups and assist with staff compliance with Advisory Group requirements, coordinate the Citywide Records Management Program, and provide courteous, professional and efficient advice to the City Council, City staff and the community.

PROGRAM ACTIVITIES

Administer municipal elections.


Clerk City Council meeting, including preparation of agendas and minutes.


Process City Council approved ordinances, resolutions, agreements, contracts and deeds and certify the administrative record of Council actions.


Update and publish the Municipal Code.


Oversee compliance with the Political Reform Act as it relates to the filing of Campaign Statements, Statements of Economic Interests, and Ethics Training.


Respond to staff requests for internal document production and historical research.


Oversee the citywide records management Program and prepare an annual report on each Department’s progress in meeting the program goals.


Receive and direct all general line phone calls to appropriate City staff.


Advise Advisory Group members and Advisory Group staff liaisons regarding the Brown Act and other applicable laws and regulations.


Manage the recruitment and appointment process for 32 City Advisory Groups.

PROJECT OBJECTIVES FOR FISCAL YEAR 2023

Develop and implement a comprehensive citywide electronic records management plan, including requisite revisions to City policies, document management protocols, and methods to ensure staff compliance.


Research and work towards implementation of technology to make the Advisory Group application and administration processes more efficient, user friendly and transparent.


Look at the feasibility of using Seamless Docs as a signature provider on City Council approved projects.

STAFFING INFORMATION


Authorized Positions

FINANCIAL INFORMATION