(1125) Recorder Division

The Division of the Recorder provides a variety of mandated duties of recording, indexing and maintaining for public access, all documents authorized by law to be recorded in the Grantor/Grantee County records.. This Division also records marriage certificates, files birth and death certificates, indexes these records, and maintains these records for public access.

• FY 2019/20 the Recorder collected 21,000+ transactions which allowed for the collection of over $600,000+ of County General Funding, not Departmental Funding.
• Pursuant to the Building Homes and Jobs Act, the Recorder must collect a fee on mortgage refinances and other real estate transactions. CY 2019 the Recorder collected $600,000+ on 8,313 transactions, not Departmental Funding.
• Pursuant to the Real Property Transfer Tax Ordinance, the Recorder has the authority ratified an omission or error that caused taxable property to be under-assessed (or not assess at all). CY 2019 the Recorder identified $140,000 escaped assessments.

• Departmental turnover rate exceeds 50%.

• CY 2020 the Recorder will implement an Electronic Recording Delivery System. This will enable the Recorder to examine and record documents that deal with ownership of land titles digitally.
• The Recorder will undertake a comprehensive study of current charges, resolving conflicts with Government Code Section 54985 for County approved fees.
• The Recorder will develop an Annual Trust Report. The Report will summarize the mission of the mandated trust funds, with revenues and expenditures reporting, with the development of labor and expenditure time tracking measures which improves public transparency and auditability of funds.