Finance Department
To provide premier financial stewardship by effectively managing the fiscal activities of the city.
Who we are
The Finance Department is responsible for the financial aspects of Roswell’s government. The Department is comprised of Administration, Accounting, Accounts Payable, Cash Receipting, Strategic Planning and Budgeting, Financial Services, and Purchasing. These offices work together to ensure the City is managing its funds appropriately and in a cost effective manner.
Priority Based Budgeting List of Services - Finance Department
Accounts Payable
Accounts Receivable Collection
Annual Audit
Annual Operating/CIP Budget Development & Approval
Budget Analysis and Forecasting
Budget Monitoring and Reporting
Business Registration
Contract Administration
Court Fines and Bonds
Debt Management & Compliance
Finance Call Center
Financial Reporting Compliance
Fixed Asset Management
General Billing
Grant Compliance
P-Card Administration
Performance Management
Procurement Administration
Property Tax Billing
Receipting
Revenue Auditing
Treasury
Utility Billing
Opportunities
Upon Mayor and Council adoption, work to implement relevant components of the Citywide Strategic Plan.
Work with departments to further the implementation and use of Priority-Based Budgeting and Zero-Based Budgeting (when applicable) to accomplish the financial goals set by Mayor and Council.
Make use of available technology to improve internal processes as well as customer service to our residents.
Review and update business processes as well as policies and procedures.
Challenges
The availability of resources to devote to improvements/efficiencies.
Limitations of current technological resources/systems.
Changes in GASB rules.
What we have Accomplished
- Successfully completed the FY 2021 year-end close process and Annual Comprehensive Financial Report (ACFR).
- Increased the number of customers receiving electronic utility bills to over 9,800, a twelve percent increase over the last year, saving the City nearly $60,000 annually.
- Increased the number of customers paying utility bills via automatic draft to over 6,700, a five percent increase over the last year.
- Successfully completed the FY 2021 occupation tax renewal process for nearly 5,000 businesses in Roswell.
- Implemented ability for utility customers to sign-up for recurring credit card payments, with over 6,800 customers signed up to date.
- Began citywide capital asset inventory to ensure proper accounting of City’s capital assets.
- Successfully completed the 2021 property tax billing process (over 30,000 accounts).
- Worked with all departments to update the Priority-Based Budgeting model.
- Continued implementation of training opportunities for user departments, including procurement, accounts payable, and p-cards.
- Published the City’s fourth Popular Annual Financial Report (PAFR) for FY 2021. This brief report takes the 200+ page Annual Comprehensive Financial Report (ACFR) and summarizes it into a more easily understood document.
What we expect to Accomplish
- Upon Mayor and Council adoption, work to implement relevant components of the Citywide Strategic Plan.
- Develop five-year strategic plan for Finance Department.
- Analyze and evaluate opportunities for revenue enhancement.
- Complete citywide capital asset inventory.
- Implement new debt management software to provide better tracking and reporting of City’s debt portfolio.
- Revamp City’s Five Year Capital Improvement Plan.
- Review, revise, and recommend updates to the City’s Purchasing Ordinance.
- Work with Financial Advisor to complete capital planning model and to analyze options for investing in major capital needs across the City.
- Evaluate and implement new processes and technologies to increase efficiencies in the Finance Department.
- Update City financial policies and procedures.
- Continue developing and providing training programs for City employees to provide education on Finance-related policies and procedures.
Finance Department Expenditures by Type
Finance Expenditures by Fund
Here is a summary of the Finance Department in table form, illustrating direct costs and indirect costs. Click on the table to explore greater detail.
Finance Personnel History
Personnel Changes
FY 2018: Added (2) full time Accountant positions (in support of Occupation Tax Program)
FY 2020: Relocated the Business Registration Division from Community Development to the Finance Department during FY 2020.
FY 2022: Added (1) full time Budget Analyst