Program Description

The Building & Grounds Department is responsible for all Town owned buildings, surrounding grounds, athletic fields and cemetery properties. The department also assists various departments and committees that provide programs and services to the town.

The building maintenance plan continues to be effective in reducing operating expenses in many facilities by increasing building efficiencies and proper maintenance procedures. The budget has been set to continue this trend with no increase over previous years. This will allow the continuation of maintaining town buildings and systems as well as continue with planned upgrades which will in turn reduce operating costs.

Budget Statement

This year we are requesting two new positions in this department and eliminating two of the seasonal positions. This is due to the inability to hire seasonal help and the full time employees have been carrying the workload for the the last three years.

Major Accomplishments for 2023

The Buildings & Grounds Department didn't embark on any large projects this year. This was due to being short staffed and having to pickup town trash everyday, which was proved to be a task given the post Covid visitors to Provincetown.

FY 2024 Objectives

The Buildings & Grounds staff goals are to do as much work in house vs outside contract, in an effort to save the town money. Now that DPW has a Facilities Manager on staff, he will work more closely with the B&G staff to get more projects accomplished and our buidings better taken care of.

FY 2024 Additional Amount Requested

Additional Amount Requested: $58,230

Budget Line: 511050 Skilled Maint Staff

One Time Only or Ongoing Expense? On going

Description of Additional Program, Product or Service: Add a skilled staff memner to the B&G full time year round team.

Cost/Benefit Analysis: We have been unable to fill seasonal positions in this department for the last three years and the burden has been placed on the full time staff. Also with weekend trash being a year round thing, per the SB, an additional person will help the team get this accomplished as well as keep up with all other responsibilities. We are also thinking ahead about Canary Wharf Park and how much responsibility will be put on the B&G team.

Additional Amount Requested: $52,818

Budget Line: 511320

One Time Only or Ongoing Expense? On going

Description of Additional Program, Product or Service: Add a custodian to the B&G full time year round team.

Cost/Benefit Analysis: This position would be a split building/float position and would serve a couple purposes. First is we are planning ahead for the duties at the new police station when it comes online. They are a 24/7 business with a 40 hour custodian. Adding a second there would provide coverage on the two days off of the current custodian. Secondly this custodian would also be available to help at the VMCC, which keeps seeing increase programing. Exact schedule is to be determined.

Additional Amount Requested: -$78,832

Budget Line: 512500

One Time Only or Ongoing Expense? On going

Description of Additional Program, Product or Service: Remove three seasonal trash positions.

Cost/Benefit Analysis:These positions do not get filled and have not in three years. This $77,832 removal would be used to offset the $111,048 additional for the new full time staff members requested.