Facilities Management
Department Description
The mission of the Facilities Management Department is to "Serve as a Foundation for Success" by providing a wide range of services for County buildings and properties that impact the teams who work in them as well as citizens who visit them. The Department operates through an integrated work management system that is referred to as the Facilities Life Cycle.
The Cycle begins with planning for future space needs and requirements and then works to identify or acquire land, rights of way, or programs for those requirements. Then the Department works with County departments, Constitutional offices, and professional firms to design and engineer buildings that meet the customers’ requirements. When a design has been established, Facilities works to procure the best delivery method to build the structure as designed using in-house project managers to act as owners’ representatives. After construction is completed, Facilities operates and maintains the buildings for their expected lifetimes. This includes ensuring that retrofits and renovations are planned and completed as appropriate. At the end of a Facilities Life Cycle, Facilities manages the demolition, decommission, and/or sale of properties and assets while beginning the planning of the replacement which allows for the continuation of the Facilities Life Cycle.
Core Services
Real Property
This team is responsible for real property purchases, acquisitions, easements, vacations, conveyances, dispositions, and leasing services. The team provides technical support services for parcel boundaries and acreage, review of legal descriptions and maps, and review and assessment of existing title matters, along with providing citizen assistance with real property questions.
Construction & Renovation
This team oversees capital and non-capital projects for the construction, renovation, expansion, and equipment replacements of future and existing County buildings. They work with stakeholders, architects, engineers, and contractors to manage all aspects of projects from initiation through closeout. Construction & Renovation is also responsible for the formulation and maintenance of the Facilities Master Plan and asset tracking and forecasting.
Operations & Maintenance
This team focuses on the preventative maintenance and repair work to include electrical, plumbing, carpentry, HVAC/R, custodial, grounds maintenance, and other required operational building services. The team schedules and tracks these services using its Computerized Maintenance Management Software (CMMS) and Building Automation Software (BAS) systems. The team provides 24/7 emergency response to support building operations. In addition, the team coordinates and provides contracted services, access control, building and equipment asset management, and energy management for various departments throughout the County.
Budget Summary
Funding Sources
Goals and Objectives
Facilities Management gauges itself against two main benchmarks from the International Facilities Management Association (IFMA).
Cost per Square Foot
The average National costs indicate local governments budget $7.49 per square-foot for facilities operations. Pasco County has, on average over the past 5 years, budgeted $6.28 per square-foot, and for FY 24 the department is budgeting $7.11 per square-foot.
Current Replacement Value
Current Replacement Value (CRV) is a calculation that divides the Facilities’ Operations Budget by the total replacement value of the facilities maintained. IFMA recommends a CRV Score of between 2 – 4%. Pasco County has, on average over the past 5 years, had a CRV Score of 1.43%. In the FY24 budget, the department calculates it will have a CRV Score of 1.22%. One major factor that contributed to the CRV score declining, was the significant increase in construction material cost over the past three years.
