Violence Prevention
FY 2023-25 PROPOSED POLICY BUDGET
SERVICES
External
Gun Violence Response
Responds to shootings and homicides and provides immediate and long-term services to support individuals and families involved in or affected by gun violence.
Gender-Based Violence Response
Emphasizes crisis response and safety planning, transitional housing and wraparound supports to victims of family violence and youth who experience commercial sexual exploitation.
Community Healing and Restoration
Supports neighborhood-based outreach events and healing activities that transform community norms around violence.
Direct Practice Service Coordination
Direct practice staff coordinate the work of the gun violence response strategy on the ground level with external community-based organization, community members and system partners.
Capacity Building
Provides the DVP network with tailored training opportunities and learning communities for frontline staff working to help people heal from violence. Training may include life coaching, conflict mediation, gender responsive approaches, cognitive behavioral techniques, and trauma-informed practices.
Contract Management
Program officers manage contracts for the DVP grantee network and coordinate with community-based organizations, internal direct service staff and system partners to respond to violence.
Evaluation of Violence Prevention Efforts
Comprehensive evaluation of Measure Z funded violence prevention programming to measure program effectiveness and outcomes.
Internal
Administration & Grant Management
Monitors department budget, pays vendors, prepares reports, and manages various grant programs.
Policy & Planning
Provides overall direction, strategy, and supervision for the department’s funded strategies, oversee research and evaluation, and ensure strong collaboration with system partners including, but not limited to: Oakland Police Department, Oakland Unified School District, Highland Hospital and Alameda County.
PRELIMINARY PERFORMANCE MEASURES
Service Title: Fiscal Management
Council Priority: Other
Service Description: The Administration Bureau performs a wide range of fiscal management activities that include developing budgets and budget forecasts, processing payroll, managing accounts payable and receivable, managing grant finances, and performing financial audits.
Service Type: Both
Output Measure: Number of invoices processed from grantee agencies and vendors per quarter.
Number of invoices prepared for state, federal, and private funders per year.
Objective Description: Ensure that grantee agencies and vendors receive prompt payment for invoices within 30 days of submission.
Ensure that invoices to state, federal, and private funders are submitted on time each quarter.
Success Measure: Percentage of invoices paid within 30 days of submission.
Percentage of invoices to state, federal, and private funders that are submitted on time each quarter FY 22-23.
Service Title: Human Resources
Council Priority: Other
Service Description: The Administration Bureau manages employee recruitment, classifications, onboarding, training, and relations. The Administration Bureau also serves as a resource for current employees regarding compensation, benefits, performance appraisals, leave requests, and workers’ compensation.
Service Type: Internal
Output Measure: Number of staff hired by DVP each year.
Objective Description: Create a diverse workforce within the DVP that includes adequate representation from different race and gender groups.
Success Measure: Percentage of DVP staff who identify as African American.
Percentage of DVP staff who identify as Latino/Hispanic.
Percentage of DVP staff who identify as Asian.
Percentage of DVP staff who identify as female.
Service Title: Procurement
Council Priority: Other
Service Description: The Administration Bureau manages the procurement of goods and services with community-based organizations and a range of private vendors to perform professional services that advance the DVP’s violence prevention and intervention activities.
Service Type: External
Output Measure: Number of grant agreements executed annually with community-based organizations to deliver violence intervention and prevention services.
Number of contracts executed annually with private vendors to deliver professional services for the DVP.
Number of grant payment authorizations approved by program officers per quarter.
Number of annual requisitions created for non-contract related goods and services.
Objective Description: Execute grant agreements with community-based organizations to deliver violence prevention and intervention services.
Complete purchase orders expediently within two weeks to ensure the needed resources are procured promptly.
Review and approve grant.
Success Measure: Percentage of grants that focus services in West, East, and Central Oakland, which are the areas of Oakland most impacted by violence.
Percentage of purchase orders that are complete within two weeks of receiving a bid.
Percentage of grant reports that are approved within one month of submission to a program officer.
Percentage of grant agreements and contracts that are executed within one month of receiving contract documents.
Service Title: Family Coaching
Council Priority: Community Safety, Prevention & Healing
Service Description: The Community Relations & Direct Practice Bureau provides family coaching in six-month cohorts to families in which one member is at high risk for violence perpetration or victimization.
Service Type: External
Output Measure: Number of families engaged in each six-month family coaching cohort.
Objective Description: Provide intensive family coaching in six-month cohorts to families in which one member is at high risk for violence perpetration or victimization.
Success Measure: Percentage of families originally enrolled in each six-month cohort who complete services.
Service Title: Shooting and Homicide Response
Council Priority: Community Safety, Prevention & Healing
Service Description: The Community Relations & Direct Practice Bureau deploys one violence interrupter and one gender-based violence specialist to shooting scenes with an active community response and homicide scenes in order to support victims and families and prevent retaliation. The Community Relations & Direct Practice Bureau also deploys one family liaison to provide ongoing services to families of shooting and homicide victims.
Service Type: External
Output Measure: Number of homicide and shooting scenes per quarter responded to by at least one DVP staff member (violence interrupter, gender-based violence specialist, or family liaison).
Objective Description: Deploy at least one DVP staff member (a violence interrupter, gender-based violence specialist, and/or family liaison) to every homicide scene and every shooting scene with an active community response in order to provide services and support to family members and victims and prevent retaliation.
Success Measure: Percentage of homicide scenes and shooting scenes with an active community response to which at least one DVP staff member responds.
Service Title: Service Coordination
Council Priority: Community Safety, Prevention & Healing
Service Description: The Community Relations & Direct Practice Bureau performs coordination activities between government partners, community-based organizations, and other stakeholders to advance several violence prevention and intervention initiatives, including shooting and homicide response and Town Nights community events.
Service Type: External
Output Measure: Number of shooting and homicide response meetings convened weekly by the DVP with representation from the Oakland Police Department and community-based organizations funded in the violence interruption strategy.
Number of Town Nights coordination meetings convened monthly by the DVP with representation from community-based organizations that are funded to host Town Nights events.
Objective Description: Convene shooting and homicide response meetings with representation from the Oakland Police Department and community-based organizations funded in the violence interruption strategy.
Convene Town Nights coordination meetings with representation from community-based organizations that are funded to host Town Nights events.
Success Measure: Percentage of shootings and homicide response meetings successfully held per quarter with representation from the Oakland Police Department and community-based organizations funded in the violence interruption strategy.
Percentage of community-based organizations in attendance on monthly Town Nights coordination calls.
Service Title: Training & Capacity Building
Council Priority: Community Safety, Prevention & Healing
Service Description: The Community Relations & Direct Practice Bureau provides training opportunities for staff at agencies that are funded by the DVP to deliver violence prevention and intervention services. These trainings and intended to enhance individual skill and cross-agency coordination in the areas of life coaching, conflict mediation, gender responsive approaches, cognitive behavioral techniques, and trauma-informed practices.
Service Type: External
Output Measure: Number of training days delivered to direct service staff from organizations funded by the DVP annually.
Objective Description: Deliver training to staff from agencies funded by the DVP to increase their knowledge and skills in areas relevant to violence prevention and intervention work.
Success Measure: Percentage of staff trained who report an increase in knowledge and skills following the training.
Service Title: Data and Evaluation
Council Priority: Community Safety, Prevention & Healing
Service Description: The Policy and Planning Bureau collects and monitors data on violence prevention and intervention services provided to clients by DVP direct service staff and by DVP-funded community-based organizations. The DVP also works with external evaluation partners to evaluate the services to determine whether they are having the intended impact.
Service Type: Both
Output Measure: Number of individuals for whom service delivery information is entered in the DVP’s Apricot 360 data management system monthly.
Objective Description: Ensure that individuals for whom service delivery information is recorded in the DVP’s Apricot 360 data management system meet the DVP’s criteria for service delivery based on risk for violence victimization or perpetration.
Success Measure: Percentage of individuals for whom service delivery information is recorded in the DVP’s Apricot 360 data management system.
Service Title: Fund Development
Council Priority: Community Safety, Prevention & Healing
Service Description: The Policy and Planning Bureau secures additional funding for the DVP’s work through state and federal grants and donations from philanthropic or private partners.
Service Type: Both
Output Measure: Number of applications submitted to state and federal grant programs per year.
Objective Description: Secure funding from state and federal grant programs to support the DVP’s direct service work.
Success Measure: Percentage of state and federal grant applications awarded out of those submitted each year.
Service Title: Grant Management
Council Priority: Community Safety, Prevention & Healing
Service Description: The Policy and Planning Bureau awards, negotiates, administers, and monitors grants to community-based organizations that deliver services in the areas of group and gun violence, gender-based violence, and community healing.
Service Type: Both
Output Measure: Number of grants executed with community-based organizations (CBOs) per year.
Number of performance deliverables tracked for grants awarded by the DVP to community-based organizations per year.
Objective Description: Ensure that grantee agencies are meeting their performance deliverables.
Deliver services in the areas of group and gun violence, gender-based violence, and community healing to people of color in Oakland.
Success Measure: Percentage of performance deliverables met by grantee agencies in FY22-23.
Percentage of individuals served by DVP-funded services who identify as African American in FY22-23.
Percentage of individuals served by DVP-funded services who identify as Hispanic/Latino in FY22-23.
Service Title: Program Design and Development
Council Priority: Community Safety, Prevention & Healing
Service Description: The Policy and Planning Bureau develops protocols and operations manuals based on research, best practices, and the expertise of direct service staff to guide service delivery by the DVP and grantee agencies.
Service Type: Both
Output Measure: Number of protocols or operations manuals developed to guide programs administered by the DVP or grantee agencies.
Objective Description: Develop at least one protocol or operations manual for each direct service administered or coordinated by the DVP.
Success Measure: Percentage of direct services administered or coordinated by the DVP for which a final protocol or operations manual has been developed.
ORGANIZATIONAL CHART
.png)
BUREAUS/DIVISIONS
The Department of Violence Prevention (DVP) and its funded network responds to incidents of violence in real-time, provides trauma-informed support services to survivors of violence and their families, and engages those most active in violent activities through mentorship and coaching. The DVP also coordinates the efforts of grantee network and provides services directly.
Administration
The Administrative bureau provides overall management of administrative and fiscal support for the department. Administration includes contracts and human resources. Fiscal management includes budgeting, audits, grants monitoring and accounting.
Community Relations and Direct Practice
The Community Relations and Direct Practice bureau engages the community in violence prevention efforts, responds to shootings and homicides, oversees training and capacity building, and coordinates the DVP network with community-based organizations, community members and system partners.
Policy and Planning
The Policy and Planning bureau oversees violence prevention strategies, research and evaluation, fund development and grants management.
DEPARTMENTAL FACTS
The Department of Violence Prevention (DVP) provides direct services and funding to community-based organizations to serve people and families at the center of violence. In Fiscal Year 2021-2022, DVP provided support to over 4,500 people and reached thousands more through community events and capacity building events:
- Engaged 275 youth referred by the Alameda County Juvenile Justice Center and facilitated successful re-engagement in school through coaching and mentoring, system navigation, advocacy, and connection to needed resources.
- Strengthened 116 high risk youth’s economic self-sufficiency and career readiness through subsidized summer and after-school work opportunities and academic support.
- Served 215 highest risk young adults towards healthy participation in their families and communities through coaching and mentoring, system navigation, advocacy, and connection to needed resources.
- Enhanced the long-term employability for 116 high-risk young adults through the development of job skills and education, with a focus on subsidized work experience, successful placement, and retention.
- Provided response and support to 1,071 people who have been the victim of gun violence or serious assault and those who have lost a loved one to gun violence in Oakland.
- Provided legal, social, and emotional support services to 3,010 victims of commercial sexual exploitation and family violence, including young children. Conducted outreach to commercially sexually exploited youth and worked to end their exploitation through wraparound support and transitional housing access.
- Connected with 7,500 community members at five Summer and three Winter Town Night events in 2022 to 9 locations hit hardest by violence
- Reached 1,500 through events and capacity building efforts to boost community engagement, develop leadership skills, and create safe spaces within high-crime neighborhoods in East and West Oakland.
- Awarded and managed $7 million in grants from state, federal and philanthropic funders
- Over 76% of DVP participants are African American, 21% are Latino and 3% other.