City Clerk Operations
Manages and performs processes to prepare and issue City Council legislative agendas and materials in advance to the public, members of the Council, and executive staff; facilitate opportunities for public comment during the meeting; record official actions taken by the Council, the Oakland Redevelopment Successor Agency, Joint Powers Authority (JPA), and certain other governing bodies.
Customer Service and Public Relations
Manages general operations for the department: finance, budget, payroll, personnel, workers comp.; process Domestic Partnership Registration Applications; coordinate facilities’ needs; and Equal Access.
Elections & Political Compliance
Administer and coordinate election services for the selection of City and Oakland Unified School District officers, approval of Initiatives, City Measures, Referendums, and Recalls; Serve as Filing Officer and Filing Official for the issuance, filing, review, and audit of required Fair Political Practices Commission (FPPC) Statements of Economic Interest (Form 700).
Maintain minutes, ordinances, resolutions, motions as adopted and approved by the City Council; City contracts; provide ready access to records in the care of the City Clerk; establish and administer policy and procedures to guide the care, preservation, retention, and timely disposition of all City records and information; facilitation of bid openings; manage contract for and access to offsite storage facility; coordinate records requests; manage records’ disposition processes; processes discovery requests for litigation requests.
KTOP is the City’s government access cable television station. KTOP provides coverage of City Council, Council Committee, and other City department meetings, and broadcasting original and acquired programming that connects and engages viewers with their city government, fellow citizens and the world at large.
Facilitate City Council and Committee Meetings
Facilitate public access to meetings, records official actions taken by the Council, The Oakland Redevelopment Successor Agency, JPA and other governing bodies.
Coordination of Election Candidates
Administers and coordinates election services for the selection of City and OUSD officials.
Coordination of Ballot Initiatives
Coordination of citywide ballot measures from the City Council and Citizen Based Initiatives.
Filing officer for Elected Officials recall.
Broadcasts of Legislative Business meetings/Original Programming
Broadcast/archival of all government bodies, preservation of the official record of government bodies as permanent or temporary records, meeting duplication via DVD and online via Granicus and original programming duplication and Zoom support. ADA captioning services required under local, state and federal law, FCC, and DIVCA. Produce original programs that tell the stories of Oakland's history and its residents, employees, and diverse communities.
Production Studio Rental
Production studio and edit facilities available to public and private renters.
Manages and facilitates the broadcast of all government bodies, preservation of the official record of government bodies as permanent or temporary records, ACA captioning services, as required under local, state and federal law, FCC, and DIVCA.
Managing and Performing Legal Noticing
Perform legally mandated noticing of City Council and City Committee Meetings for distribution to the public, members of the council, and executive staff.
Form 700 Filing Officer
Official for Statement of Economic Interest Form 700 which provides transparency and ensures accountability in government decisions required by the State of California.
Provide Access to Inactive Records Citywide
Draft policy and establish procedures for care, preservation, retention, and disposition of all City records.
Video Production Services
Creates and produces (script writing, video acquisition, graphic design, editing) videos and the information bulletin board, for City departments for promotion, training, citywide information, and distribution.