Administration & Finance

Village of Northfield, IL FY2023-24 Approved Budget

Function

This Department includes expenditures for the Board of Trustees, special community projects, the Village Manager’s Office, Legal, Administrative Services, and the Finance Department. The Village Manager’s Office has the primary responsibility of overseeing the day-to-day operations of all Village Departments and providing staff support and recommendations to the Village Board and various Commissions. The Administrative Services and Finance Department provides general financial services and functions including the following: preparing the annual budget, audit, police pension actuary, water billing and collection, payroll, accounting, legal, liquor licenses, treasury management, personnel, and IT.

Significant Goals & Objectives


  • Complete Phase II Engineering for Happ Road.
  • Complete Phase II Engineering for the Skokie Valley Trail.
  • Pursue funding for the Winnetka Avenue storm sewer trunk main.
  • Continue to implement the 10-year infrastructure plan for roads, streetscape, and life safety with an emphasis on the water and storm water systems. Leverage financial resources whenever possible through the use of partnerships and grants.
  • Continue enhanced community engagement through the website, social media, e-news, online polling, newsletters, and public engagement opportunities.
  • Foster a culture of accountability, efficiency, and transparency.
  • Continue to advocate with State, County, and local agencies.
  • Continue to seek opportunities to cost-effectively collaborate with neighboring communities.
  • Seek opportunities to add cultural attractions to the Village Center.
  • Implement a sustainability agenda into the Boards' and Commissions' goals with actions consistent with the Greenest Region Compact 2 Guidelines (GRC2).
  • Continue succession planning.

Staffing Summary

Performance Indicators

Fiscal Year 2023-24 Highlights

The Administration and Finance Department budget contains the following notable items:


  • The Department changed from an outsourced accounts payable and water billing clerk to two in-house part-time employees. To reflect this, the budget line item for "Professional Services" was decreased and the "Salaries" and "Benefits" increased.

  • The $20,000 annual contribution to the Northfield Park District was added to the Department budget under "Board Projects".

  • The new OpenGov annual software costs and several new security and reliability software programs were added under "Computer Software".

  • The first year of the Willow Road loan repayment came through in FY 2022/23. Based on pre-construction costs, the annual payment was estimated at $45,000/year ($450,000 in Village grant matching funds). The final project total ended up costing $500,000, which means $50,000/year is due. The agreement with IDOT granted the Village 10 years, at no interest, to repay our share of the project costs. The second payment of $50,000 is included in the FY2023/24 budget.

  • An additional $355,000 from General Fund Reserves, to cover the FY2022/23 Special Board Projects, was added to this Department under "Equipment Transfer". For FY 2023/24, an additional $300,000 contribution was approved to be moved to the Equipment Replacement Fund to strengthen this account.

Administration and Finance Expenditures

Administration and Finance Expenditures for Fund/Dept 01-01