MBC12 Safety Improvements - Non-Stagework Areas


Project Details:

Project Start Date: 1/1/2018

Ongoing Program: Y/N

Submitting Department: MBC

Contact Person: Royce Wiens

Level of Need: Important

Estimated Project Completion Date: 12/31/2024

Department Priority: 1

Contact Phone Number: (612) 596-9522

Website:

Project Location:

Address: 350 South Fifth Street

City Sector: Downtown

Affected Neighborhoods: Downtown West

Affected Wards: 7

Minneapolis City Hall/Hennepin County Courthouse


Project Description:

This project will upgrade and improve the safety and security infrastructure of the City Hall/Courthouse facility so that it abides by International and Minnesota Building Code for high rise office buildings and incorporates recently adopted code changes and State Amendments.




This project addresses life safety concerns not addressed in the current 23 stage Mechanical/Life Safety Project including: adding smoke barriers in the rotunda and ADC; asbestos abatement; adding fire sprinkling in the rotunda gallery, corner shafts, attic, 5th Street stairway, Rotunda stairways, and 4th and 5th Street Towers; adding exit signage; and adding attic occupant notification. Security upgrades would be included with the proposed smoke barriers at the Rotunda and 5th Street Lobbies to limit access to the east and west corridors in the event of an emergency.




A portion of this work was funded by the MBC 01 budget in 2017 and 2018. Those funds are being used towards this project. The MBC 12 funding request represents the remaining funds needed to complete the full project. The additional life safety work related to accessibility issues on the East Mezzanine level will be addressed concurrently with Stages 20 and 21.




Construction for Phase A is currently underway that addresses the most critical work including: smoke barriers in the rotunda, the 5th Street lobby security walls and doors, beam smoke detection in the rotunda, and adding exit signage. IHSC is currently working on contract documents for the attic abatement that will also allow for the life safety work in the attic. Finally, Miller Dunwiddie and Associates has completed Construction Documents and related cost estimate for a majority of the remaining work. Their cost estimate is the basis for this capital request. The MBC is planning to complete Phase A construction by June 2020 with attic abatement to be completed by September 2020. Pending the bid results for the attic abatement, the MBC will utilize the remaining funding available to immediately bid out a Phase B scope that is based on the remaining budget for this year and the priorities for this project.




Purpose and Justification:

Life/Safety improvements reduce the potential for property, and human loss by fire. A serious fire would have a substantial adverse effect on the public services provided by City and County departments located in the building, including police, fire, emergency communications (911), Adult Detention Center, and courts. The interruption of 911 services due to a fire in the building, for instance, could have citywide impact. Other important functions include offices for the Mayor, City Council, Finance Department and Public Works.


The additional work as outlined in the 2011 Summit Fire Consulting report complements the Life Safety work planned for the remaining stages. In 2011 Summit Fire Consulting prepared an updated life safety study in follow up to the 1989 study. This was prepared in cooperation with the City of Minneapolis Inspections and Fire Departments.


Project Cost Breakdown

Department Funding Request

Partnerships


Have Grants for this Project been secured? No



Describe status and timing details of secured or applied for grants or other non-City funding sources:

The project is coordinated with the Hennepin County Capital Funding program. By agreement, both City and County Capital Programs must fund the project on a dollar for dollar basis for the project to proceed..


Describe any collaborative arrangements with outside project partners, including who they are and what their role is with the project:

The project is coordinated with Hennepin County Capital Program throughout the five year capital funding cycle.

This project receives a dollar for dollar match with Hennepin County Capital Funding.


Planning


State Law Chapter 462.356 (Subd. 2) requires review of all capital improvements for compliance with the comprehensive municipal plan. Chapter 13, Section 4 of the City Charter requires Location and Design Review for the purpose of approving the sale of bonds for these projects.

The Minneapolis Plan for Sustainable Growth - references


Public Services and Facilities: Through sound management and strategic investments, Minneapolis will maintain and develop public services and facilities that promote health, safety and an enhanced quality of life for all members of this growing community.


Policy 5.1: Coordinate facility planning among city departments and public institutions.

5.1.1 Encourage communication and coordination among city departments, Hennepin County, Minneapolis Park and Recreation Board, and Minneapolis Public Schools to share use of facilities.

5.1.2 Explore opportunities for co-location of public services where appropriate.

5.1.4 Develop cooperative programming that takes advantage of the resources and missions of various public institutions. Policy 5.4: Enhance the safety, appearance, and effectiveness of the city’s infrastructure.

5.4.1 Maintain and improve the quality and condition of public streets, sidewalks, bridges, water systems, and other public infrastructure.

5.4.2 Plan for and provide public facilities which anticipate growth needs, use fiscal resources efficiently, and meet realistic timelines.

5.4.3 Prioritize capital improvements according to an objective set of criteria consistent with adopted goals and policies, including those of The Minneapolis Plan.

5.4.4 Encourage the creation of special service districts downtown and in other business districts in order to enhance streetscapes, provide security services, and maintain the public realm.

Environment: Minneapolis will promote sustainable design practices in the preservation, development, and maintenance of its natural and built environments, provide equal access to all of the city’s resources and natural amenities, and support the local and regional economy without compromising the needs of future generations.

Policy 6.1: Integrate environmental, social and economic goals into decision-making processes at all levels.

6.1.1 Increase usage of renewable energy systems consistent with adopted city policy.

6.1.2 Promote efficient use of natural and limited resources when renovating, constructing or operating city facilities and in general city operations.

6.1.4 Invest in energy efficient heating ventilation and air conditioning (HVAC) and lighting systems, controls and sensors that minimize emission and noise, use of renewable fuel sources, and utilization of best available control technology to minimize particulate emissions.

Policy 6.3: Encourage sustainable design practices in the planning, construction and operations of new developments, large additions and building renovations.

6.3.1 Encourage developments to implement sustainable design practices during programming and design, deconstruction and construction, and operations and maintenance.

6.3.5 Support the development of sustainable site and building standards on a citywide basis.

6.3.9 Develop regulations to further reduce the heat island effect in the city by increasing green urban spaces for parks and open spaces, including shading of parking lots, sidewalks and other impervious surfaces, promoting installation and maintenance of green roofs and utilization of highly reflective roofing and paving materials.

6.3.10 Promote climate sensitive site and building design practices.


Provide the date that Location and Design Review was conducted for the project, the outcome of that analysis and the date formal action was taken by the Planning Commission:

Location and design review for this project was conducted April 2008. The project was found consistent with the comprehensive plan. No additional review is required by the City Planning Commission.


Economic Development


Will the project contribute to growth in the city’s tax base? No impact on existing tax base.


Describe the economic development impact of the project:

Not Applicable


Does the project support redevelopment opportunity that without the project would be infeasible?

Not Applicable

Transportation


Is the proposed project on an existing or planned transitway, transit route, or high-volume pedestrian corridor? If yes, provide details on how the project will improve the transit and/or pedestrian experience.

Not Applicable


Does the proposed project anticipate multi-modal enhancements (sidewalks, bicycle or transit facilities)? Provide details.

Not Applicable


Is the right-of-way constrained and do you anticipate that modes of travel will be competing for space? Provide details, is there potential for innovative design options? Provide details

Not Applicable

Operating Impacts


Operations & Capital Asset Maintenance:

Is this request for new or existing infrastructure? Existing

What is the expected useful life of the project/Improvement? 30

Year that Operating Incr/(Decr) will take effect? 2021

What is the estimated annual operating cost increase or (decrease) for this project? $5000

Any Prior Year Remaining Bond Authorizations? Yes, but we are planning to spend this by early 2021

Prior Year Remaining Bond Authorizations: Plan to use remaining authorization for attic abatement work and Phase B project.


Describe how operating cost increases or decreases were determined and include details such as personnel costs, materials, contracts, energy savings, etc:

There will be some additional operating costs for testing and inspections of the fire sprinkler and fire alarm items. We anticipate additional costs of $5,000 / year. This is equal to the cost of testing one fourth of the building per year.


If new infrastructure, discuss how the department/agency will pay for the increased annual operating costs:

MBC will use operating funding for this. No significant financial impact.


For new infrastructure, describe the estimated timing and dollar amount of future capital investment required to realize the full expected useful life of the project:

Not Applicable


Project Coordination


Describe completion status for ongoing projects and how and when the department/agency plans to use the prior year remaining bond authorizations:

The 2017-2019 appropriation for this work has been used to bring Miller Dunwiddie on board for the design work and will be used to cover the construction costs for Phase A of the proposed work. The 2020 appropriation will be used to cover the design and abatement cost for the attic abatement and a Phase B scope to be determined based on the final cost for the attic abatement


If this is a new project, describe the major project phases and timing anticipated for completing the project:

Construction Drawings for all remaining work – Complete by December 2020 (Currently 95% complete)


Phase A Construction: Complete by June 2020

Attic Abatement Procurement: May - July 2020

Attic Abatement: July – September 2020

Phase B CD completion: July 2020

Phase B Procurement and Contracting: August - October 2020

Phase B Construction: Nov 2020 - Feb 2021

Phase C Procurement and Contracting: January - April 2021

Phase C Construction: May - December 2021

Phase D Procurement and Contracting: January - April 2022

Phase D Construction: May - December 2022

Phase E Procurement and Contracting: January - April 2023

Phase E Construction: May - December 2023

Phase F Procurement and Contracting: January - April 2024

Phase F Construction: May - December 2024



Scalability/Funding Allocation Flexibility – discuss any flexibility to increase or decrease funding among the years in the five-year plan and the most that could be spent in a given year:

The proposed plan has been expanded from 3 phases originally (not including attic abatement) to 6 phases.



Minneapolis Goals and Strategic Direction

Minneapolis is a growing and vibrant world-class city with a flourishing economy and a pristine environment, where all people are safe, healthy and have equitable opportunities for success and happiness.Below is a description of how this project meets each of the City's Goals. Below is a description of how this project meets each of the City's Goals.


Below is a description of how this project meets each of the City's Goals.

Public Safety


Collaborative and community-inclusive strategies to ensure safety for all members of our community: N/A


Housing


The City prioritizes equitable access to safe, stable, accessible, and affordable housing to eliminate racial disparities in housing: N/A


Economic Development


The City prioritizes economic inclusion so that all workers and families are supported and People of Color, Indigenous and Immigrant (POCII)-owned businesses in all sectors can thrive. N/A


Public Services


The City prioritizes reliable and equitable access to high-quality public services.

This project helps to ensure the safety, security, reliability, and preservation of a key government and local historical asset.

Environmental Justice:


The City prioritizes sustainable practices and renewable resources to equitably address climate change while restoring and protecting our soil, water and air.

This project contributes to the preservation and security of the facility, improving its sustainability and contributing to a more cost-effective and efficient government.

Built Environment & Transportation:


The City prioritizes high quality neighborhoods, streets, infrastructure and equitable access to multimodal transportation in all parts of the City through thoughtful planning and design. N/A


Public Health:


The City Prioritizes positive youth development so that all children can grow healthy and safe: N/A


Arts and Culture:


The City prioritizes arts and culture as important part of inclusive economic development and placemaking in our communities:

This project helps preserve and maintain a key cultural and historical City/County asset which is on the National Register of Historic Places.

Additional Information


Life Safety is critical for any facility. The proposed life safety improvements along with those that are included in the remaining stages will help ensure the safety of those who work, visit, and do business in the building.