PRKRP Neighborhood Parks Rehabilitation


Project Details:

Project Start Date: Various and ongoing

Ongoing Program: Y

Submitting Department: Minneapolis Park and Recreation Board

Contact Person: Adam Arvidson

Level of Need: High

Estimated Project Completion Date: Various

Department Priority: 2

Contact Phone Number: 612-230-6470

Website: www.minneapolisparks.org


Project Location:

Address: Various

City Sector: All

Affected Neighborhoods: Multiple

Affected Wards: All



Project Description:

This program includes rehabilitation in a variety of parks, which is primarily requested under the 20-Year Neighborhood Parks Plan (NPP20), a long-term funding agreement between the City of Minneapolis and the Minneapolis Park and Recreation Board. Under the NPP20 agreement, the City of Minneapolis has sole discretion on how to fund the program. Because it is likely that Net Debt Bonds will be that funding source in the near future, this rehabilitation program is being requested through the CLIC process. Under this and all Park Board project requests, "Net Debt Bonds" is used interchangeably with the MPRB source "NPP20" as defined in the MPRB CIP.


Rehabilitation projects will considered in ten categories:

-- ADA Improvements

-- General building and recreation center rehabilitation

-- Roofs

-- Heating, ventilation, and air conditioning

-- Neighborhood amenity fund

-- Park lighting

-- Synthetic turf rehabilitation

-- Below-grade infrastructure

-- Sidewalk and pavement

-- Operations facilities


Some of these categories are partially funded through the MPRB capital levy, because those categories were already in the CIP prior to NPP20.



Purpose and Justification:

This program fulfills the NPP20 agreement, which recognizes existing shortfalls in rehabilitation and capital improvement across the Minneapolis park system. Many park assets are near or beyond their useful life. This program will touch numerous parks and will improve safety and accessibility and upgrade worn and outdated park assets.


The specific purpose of each rehabilitation category is as follows:


ADA Improvements:

While all capital projects must meet ADA requirements, the MPRB recognizes that there are some improvements that need to be made to increase accessibility before or outside of a full capital project. The ADA improvement funding targets improvements to building and outdoor facilities that are not part of the current capital program, but appear in MPRB's ADA Transition Plan. Of particular focus now is improving accessibility in recreation center restrooms and ensuring accessible routes from parking lots into buildings and into restrooms.


Recreation Center Rehabilitation:

The MPRB owns 49 recreation centers. Most were built in the 1960s and 1970s. While the MPRB is working on a system-wide recreation center facility plan that will help determine long-term capital improvements to recreation centers, this funding will allow for improvements that are needed to sustain the buildings in the short-term, including building envelope improvements, visitor services, mitigation projects, and windows.


Roofs:

This category addresses a similar need to the above recreation center rehabilitation, but focuses specifically on rehabilitating roofs for the long term stability of buildings.


Heating, Ventilation, and Air Conditioning:

This category addresses a similar need to the above recreation center rehabilitation, but focuses specifically on improving or replacing aging and outdated boilers, heating units, and ventilation systems. It will also install new air conditioning systems in some buildings, in the interest of increasing programming availability and allowing more buildings to serve as safe-havens during stretches of high temperature.


Neighborhood amenity fund:

The neighborhood park system contains more than $100 million in physical assets. Many of these assets are small--such as picnic tables, grills, benches, horseshoe pits, etc.--and are not often included in larger capital projects or general maintenance and upkeep. The neighborhood amenity fund allows these key visitor comfort features to be refurbished or replaced into good working condition.


Park Lighting:

Within Minneapolis neighborhood parks, lighting increases safety and extends operating hours for sports, winter activities, and general park use. This category focuses on the replacement and upgrade of exterior park lighting, along with supporting infrastructure.


Synthetic Turf rehabilitation:

The MPRB has installed eight artificial turf fields over the past 10+ years. Over time this type of turf will need to be replaced. This will be an ongoing fund dedicated to artificial turf replacement. Under an MPRB Board-approved resolution, with any synthetic turf project MPRB will consider alternative materials to the more typically used crumb rubber infill. The synthetic turf rehabilitation fund is funded by the MPRB Capital Levy.


Below-grade infrastructure:

Unseen in the neighborhood parks is a network of underground pipes, wiring, and conduits that in some cases dates from the initial creation of those parks. This category focuses on improving, upgrading, removing, or relocating this blow-grade infrastructure, in order to create efficiency and improve environmental performance.


Sidewalk and pavement:

This category began with a focus on sidewalks and internal pedestrian paths within neighborhood parks, but will shift to other pavements such as courts and parking lots. MPRB has completed a comprehensive analysis of pavement condition for courts and parking lots and will strategically rehabilitate a certain number each year. Court condition is a consistent frustration for community members and MPRB is committed to providing safe and pleasant basketball, tennis, pickleball, bike polo, and other courts, as well as safe and accessible parking lots. A portion of the sidewalk and pavement fund is funded by the MPRB Capital Levy.


Operations facilities:

The MPRB is initiating an operation facility plan that will guide future investments in the operations facilities throughout the system. A key focus of the plan will be to increase safety and efficiency and to provide quality spaces for employees. This category will address immediate needs within the operational areas of MPRB's system, and then provide funds to implement changes recommended in the facility plan. Operations facilities improvements are funded by NPP20/Net Debt Bonds, the MPRB Capital Levy, and allocations from MPRB’s general fund (not included in CLIC accounting).


Project Visuals and Map:

Installation of upgraded HVAC units at Matthews Park

Project Cost Breakdown

Department Funding Request

Partnerships


Have Grants for this Project been secured?

No grants are associated with this project.


Describe status and timing details of secured or applied for grants or other non-City funding sources:

Not applicable.


Describe any collaborative arrangements with outside project partners, including who they are and what their role is with the project:

Not applicable.


Planning


State Law Chapter 462.356 (Subd. 2) requires review of all capital improvements for compliance with the comprehensive municipal plan. Chapter 13, Section 4 of the City Charter requires Location and Design Review for the purpose of approving the sale of bonds for these projects. Describe how the project is consistent with the adopted City/Park Board comprehensive plans and how the project implements goals and policies as stated in the adopted plans, including specific policy references:


Projects funded with these dollars are consistent with the following direction of the Minneapolis Park and Recreation Board comprehensive plan:


Vision Statement: Dynamic parks that shape city character and meet diverse community needs.


Goal: Park facility renewal and development respects history and focuses on sustainability, accessibility, flexibility and beauty.


Strategy: Integrate sustainable practices, ecological design for landscapes, and green building techniques into new construction and renewal of all amenities, giving priority to those practices that meet or exceed established standards, improve ecological function, and minimize long-term maintenance and operating costs.


Strategy: Implement a sustainable, long-term renewal plan based on a complete inventory of the system, life-cycle cost analysis, and condition assessment of all park facilities.


Strategy: Build or renew facilities to meet or exceed standards for accessibility.


Relevant City of Minneapolis Comprehensive Plan Polices, from the Minneapolis 2040 Plan:

Policy 78 Park Design and Programming: Improve the design and programming of parks to better serve a changing population.

Policy 53 Quality of Life: Perpetuate a high quality of life for Minneapolitans that includes safe, open, and welcoming cultural and social institutions, as well as natural and built infrastructure. Especially applicable is Action Step 53c: Maintain and enhance the many built, historic, arts, and natural environmental assets throughout the city to promote and strengthen communities.

Policy 83 People with Disabilities: Ensure people with disabilities and their families are visible, active, and values members of the community. Especially applicable is Action Step 83h: Increase accessibility of public infrastructure and public amenities.



Provide the date that Location and Design Review was conducted for the project, the outcome of that analysis and the date formal action was taken by the Planning Commission:

Location and Design review for rehabilitation projects takes place periodically before construction years begin.


Economic Development


Will the project contribute to growth in the city’s tax base? No


Describe the economic development impact of the project:

None


Does the project support redevelopment opportunity that without the project would be infeasible?

No

Transportation


Is the proposed project on an existing or planned transitway, transit route, or high-volume pedestrian corridor? If yes, provide details on how the project will improve the transit and/or pedestrian experience.

Varies. Projects will not typically enhance transit or pedestrian experience beyond the park area.


Does the proposed project anticipate multi-modal enhancements (sidewalks, bicycle or transit facilities)? Provide details.

Park sidewalks and trails are a key feature of one rehabilitation category


Is the right-of-way constrained and do you anticipate that modes of travel will be competing for space? Provide details, is there potential for innovative design options? Provide details

Improvements take place within park areas, except. perimeter sidewalks

Operating Impacts


Operations & Capital Asset Maintenance: Varies

Is this request for new or existing infrastructure? Existing

What is the expected useful life of the project/Improvement? Varies by facility type

Year that Operating Incr/(Decr) will take effect? Varies

What is the estimated annual operating cost increase or (decrease) for this project? Generaly rehabilitation leads to cost decreases or at least stable costs

Any Prior Year Remaining Bond Authorizations? Yes

Prior Year Remaining Bond Authorizations: $3,959,042


Describe how operating cost increases or decreases were determined and include details such as personnel costs, materials, contracts, energy savings, etc:

Varies by rehabilitation type


If new infrastructure, discuss how the department/agency will pay for the increased annual operating costs:

Not applicable


For new infrastructure, describe the estimated timing and dollar amount of future capital investment required to realize the full expected useful life of the project:

None

Project Coordination


Describe completion status for ongoing projects and how and when the department/agency plans to use the prior year remaining bond authorizations:

The following is an update on unspent bond projects, relative to outstanding bonding presented last year. The list provides a status update by category and year. Projects are constantly rolling out year over year, and efficiencies are increasing.


2017 and 2018: all bonding spent.


2019: all bonding spent except:

Neighborhood Amenity Fund: $265,000 unspent out of $714,000. This category was increased through the COVID Amendment--see below.

Operations Facilities: $92,050 unspent out of $200,000.


2020: Most categories were increased through the COVID Amendment--see below.

ADA Improvements: $545,771 unspent out of $974,000.

General Building Improvements: $571,806 unspent out of $700,000.

Roofs: $479,243 unspent out of $1,020,000.

HVAC Systems: $990,779 unspent out of $1,250,000.

Neighborhood Amenity Fund: no funds spent out of $478,293.

Park Lighting: $186,392 unspent out of $300,000

Below-Grade Infrastructure: Entire $100,000 spent.

Sidewalks and Pavement: $150,000 unspent out of $400,000.

Operations Facilities: no funds spent out of $200,000.


In May of 2020, MPRB approved the "COVID Amendment" to its CIP, which shifted several capital projects between 2020 and 2021, and modified the distribution of rehabilitation funds in 2019, 2020, and 2021. Due to the challenges of community engagement during the pandemic, MPRB moved less intensive community engagement projects (including rehabilitation projects) into 2020 and more intensive community engagement projects into 2021. In essence, MPRB accelerated rehabilitation in the pandemic year, while pushing more complicated community projects into 2021, in hopes of being able to do more robust engagement that year. The unspent bonding in the above table reflects this amended CIP and MPRB actual expenditures.


If this is a new project, describe the major project phases and timing anticipated for completing the project:

Rehabilitation projects often have relatively short timelines, when compared to other design and construction projects. It is likely most rehabilitation projects can be accomplished--from initiation to completed construction--in a matter of months. To create efficiency and streamline costs and procurement, projects of similar type and geography may be grouped.


Scalability/Funding Allocation Flexibility – discuss any flexibility to increase or decrease funding among the years in the five-year plan and the most that could be spent in a given year:

The requested funding is generally consistent year over year, to ensure that these rehabilitation categories work like standard allocations for a consistent level of work from year to year. Shifting funds from one year to another could create a bottleneck in some years and underutilized staff and contracts in others.

Minneapolis Goals and Strategic Direction

Minneapolis is a growing and vibrant world-class city with a flourishing economy and a pristine environment, where all people are safe, healthy and have equitable opportunities for success and happiness.Below is a description of how this project meets each of the City's Goals. Below is a description of how this project meets each of the City's Goals.


Below is a description of how this project meets each of the City's Goals.

Public Safety


Collaborative and community-inclusive strategies to ensure safety for all members of our community:

Construction projects in parks improve safety throughout Minneapolis’s parks, ensuring they are inviting and allow for healthful activities. This project will improve and rehabilitate a wide variety of facility types ranging from sidewalks to building systems. In all cases, improvements will enhance safety.

Housing


The City prioritizes equitable access to safe, stable, accessible, and affordable housing to eliminate racial disparities in housing:

Park improvements relate to housing in that they are sometimes identified as a gentrifying force in neighborhoods. The alternative, however, of not improving parks would do a disservice to those that use them. MPRB is committed to working with the City to identify and address potential park-related gentrification and displacement, in order to contribute to stable neighborhoods with excellent park service.

Economic Development


The City prioritizes economic inclusion so that all workers and families are supported and People of Color, Indigenous and Immigrant (POCII)-owned businesses in all sectors can thrive.

Quality of life is a critical aspect in a business's decision to relocate to, remain in, or expand in Minneapolis. City residents consistently rate parks as having extremely high importance to their quality of life. Therefore, park renewal to maintain overall quality can contribute significantly to business retention and recruitment, including among under-represented groups.

Public Services


The City prioritizes reliable and equitable access to high-quality public services.

Though semi-autonomous, MPRB strives for the same efficiency, transparency, and responsibility as stated in the City's goal. MPRB follows the City's purchasing procedures to ensure fair selection of services and detailed in-house project-by-project accounting ensures each project has a carefully managed budget. MPRB involves the public extensively in the scoping and design of park projects and provides detailed and extensive notifications during construction.

Environmental Justice:


The City prioritizes sustainable practices and renewable resources to equitably address climate change while restoring and protecting our soil, water and air.

All park projects are executed with an eye to facility longevity and sustainability. MPRB strives to improve environmental performance and reduce waste with every construction project. Facility renewal is important in meeting current and future needs for park infrastructure, which is a critical aspect of the city.

Built Environment & Transportation:


The City prioritizes high quality neighborhoods, streets, infrastructure and equitable access to multimodal transportation in all parts of the City through thoughtful planning and design.

Ensuring high quality parks communicates investment in people’s lives, no matter where they come from. In many cases, neighborhoods are physically and socially centered on their parks. Improving the park will improve the neighborhood.

Public Health:


The City Prioritizes positive youth development so that all children can grow healthy and safe:

Improving park facilities can increase health and quality of life for neighborhood residents of every age, ability level, economic status, race, ethnicity, and national origin.

Arts and Culture:


The City prioritizes arts and culture as important part of inclusive economic development and placemaking in our communities:

MPRB seeks to incorporate the arts into projects when it can, by partnering with the City of Minneapolis’s public art program. Even without the specific inclusion of art in park improvements, however, creative and inspiring design is a key part of the park improvement process.

Additional Information

The following chart documents requested allocations by rehabilitation category (2021-2026 MPRB Neighborhood Park Capital Program).


2022

ADA Improvements: $700,000 Net Debt Bonds

General Building Improvements: $350,000 Net Debt Bonds

Roofs: $600,000 Net Debt Bonds and $175,000 Capital Levy

HVAC Systems: $350,000 Net Debt Bonds

Park Lighting: $200,000 Net Debt Bonds

Below-grade Infrastructure: $50,000 Net Debt Bonds

Sidewalks and Pavement: $350,000 Net Debt Bonds

Operations Centers: $150,000 Net Debt Bonds and $270,000 Capital Levy

Neighborhood Park Amenities: $450,000 Net Debt Bonds

Synthetic Turf Rehabilitation: $150,000 Capital Levy


2023

ADA Improvements: $700,000 Net Debt Bonds

General Building Improvements: $350,000 Net Debt Bonds

Roofs: $600,000 Net Debt Bonds

HVAC Systems: $350,000 Net Debt Bonds

Park Lighting: $200,000 Net Debt Bonds

Below-grade Infrastructure: $50,000 Net Debt Bonds

Sidewalks and Pavement: $375,000 Net Debt Bonds

Operations Centers: $150,000 Net Debt Bonds and $270,000 Capital Levy

Neighborhood Park Amenities: $450,000 Net Debt Bonds

Synthetic Turf Rehabilitation: $290,000 Capital Levy


2024

ADA Improvements: $700,000 Net Debt Bonds

General Building Improvements: $350,000 Net Debt Bonds

Roofs: $600,000 Net Debt Bonds

HVAC Systems: $350,000 Net Debt Bonds

Park Lighting: $200,000 Net Debt Bonds

Below-grade Infrastructure: $50,000 Net Debt Bonds

Sidewalks and Pavement: $350,000 Net Debt Bonds

Operations Centers: $150,000 Net Debt Bonds and $270,000 Capital Levy

Neighborhood Park Amenities: $450,000 Net Debt Bonds

Synthetic Turf Rehabilitation: $290,000 Capital Levy


2025

ADA Improvements: $700,000 Net Debt Bonds

General Building Improvements: $350,000 Net Debt Bonds

Roofs: $600,000 Net Debt Bonds

HVAC Systems: $200,000 Net Debt Bonds

Park Lighting: $200,000 Net Debt Bonds

Below-grade Infrastructure: $50,000 Net Debt Bonds

Sidewalks and Pavement: $500,000 Net Debt Bonds

Operations Centers: $150,000 Net Debt Bonds and $270,000 Capital Levy

Neighborhood Park Amenities: $450,000 Net Debt Bonds

Synthetic Turf Rehabilitation: $290,000 Capital Levy


2026

ADA Improvements: $700,000 Net Debt Bonds

General Building Improvements: $350,000 Net Debt Bonds

Roofs: $600,000 Net Debt Bonds

HVAC Systems: $200,000 Net Debt Bonds

Park Lighting: $200,000 Net Debt Bonds

Below-grade Infrastructure: $50,000 Net Debt Bonds

Sidewalks and Pavement: $500,000 Net Debt Bonds

Operations Centers: $150,000 Net Debt Bonds and $270,000 Capital Levy

Neighborhood Park Amenities: $450,000 Net Debt Bonds

Synthetic Turf Rehabilitation: $290,000 Capital Levy


2027

MPRB has not yet adopted a 2027 CIP year. For the purposes of this request, MPRB is assuming similar finding levels by category as in 2026:

ADA Improvements: $700,000 Net Debt Bonds

General Building Improvements: $350,000 Net Debt Bonds

Roofs: $600,000 Net Debt Bonds

HVAC Systems: $200,000 Net Debt Bonds

Park Lighting: $200,000 Net Debt Bonds

Below-grade Infrastructure: $50,000 Net Debt Bonds

Sidewalks and Pavement: $500,000 Net Debt Bonds

Operations Centers: $150,000 Net Debt Bonds and $270,000 Capital Levy

Neighborhood Park Amenities: $450,000 Net Debt Bonds

Synthetic Turf Rehabilitation: $290,000 Capital Levy