RAD02 Radio Improvements


Project Details:

Project Start Date: 1/1/2022

Ongoing Program: No

Submitting Department: Finance & Property Services

Contact Person: Rod Olson

Level of Need: High

Estimated Project Completion Date: 12/31/2023

Department Priority: High

Contact Phone Number: 612-673-5672

Website:


Project Location:

Address: NA

City Sector: All

Affected Neighborhoods: All

Affected Wards: All

Description of Location: Radio improvements affecting the entire City


Project Description:

The project will replace the remaining public safety radio system subscriber radios that have not been funded for replacement yet. This is needed to stay compliant and compatible with the City's statewide partners who collectively own and operate the Allied Radio Matrix for Emergency Response (ARMER) system. This covers the portables, mobiles, and backup base units needed to be updated. All police radios will have the ability to support encrypted channels and support encrypted interoperable law enforcement talk groups across law enforcement agencies.

Purpose and Justification:

All mobile and portable radios which were purchased in 2001 and 2002 as part of the original radio system project are now out of manufacturers support. These radios have proven more durable and have performed past their original estimated useful life of 12 – 13 years. The Radio Communications Electronics shop repairs and maintains the radios and radio system with parts that are still available from Motorola, more and more replacement parts are no longer available and new equipment needs to be purchased. We had estimated an amount for some new mobiles and all new portable radio units replacement need in years 2019 – 2020, in the previous RAD01 project. An unexpected cost associated with new portable radios for MPD was the purchase of encryption capabilities, as MPD plans to add some level of encrypted dispatch capabilities across all MPD radios. The portables have been purchased for MPD but MPD Mobiles and base units and other non MPD users still need portables and mobiles. Because of the added cost to encrypt these radios this RAD 02 project is a follow up to the RAD 01 project that funded the first replacement phases. Moving to encryption in mobile radios requires a sooner transition to new mobile radios than originally anticipated.

Project Finance Costs

Department Finance Requests

Partnerships


Have Grants for this Project been secured?

No



Describe status and timing details of secured or applied for grants or other non-City funding sources:




Describe any collaborative arrangements with outside project partners, including who they are and what their role is with the project:

The ARMER system is operated in collaboration with the State of Minnesota Department of Public Safety, as well as local and regional partners. The Minneapolis subsystem serves as a partial back-up site for Hennepin County and State of Minnesota, as do their sites partially back-up Minneapolis. It is this partial overlap of systems that makes the ARMER system so robust and interoperable for public safety. Many Law Enforcement agencies are moving to encryption at some level on their systems. The purchasing of equipment that is capable of the same level and type of encryption will allow us to have some level of secure communications for interoperability with our other law enforcement agencies in Minnesota, as we all migrate to this capability.



Planning


State Law Chapter 462.356 (Subd. 2) requires review of all capital improvements for compliance with the comprehensive municipal plan. Chapter 13, Section 4 of the City Charter requires Location and Design Review for the purpose of approving the sale of bonds for these projects.

Policy 5.4 Enhance the safety, appearance, and effectiveness of the city's Infrastructure.

5.4.1 Maintain and improve the quality and condition of public streets, sidewalks, bridges, water systems, and other public infrastructure.

5.4.2 Plan for and provide public facilities which anticipate growth needs, use fiscal resources efficiently, and meet realistic timelines.

5.4.3 Prioritize capital improvements according to an objective set of criteria consistent with adopted goals and policies, including those of The Minneapolis Plan.

Policy 5.6: Improve the safety and security of residents, workers, and

visitors.


5.6.4 Maintain and enhance a public safety infrastructure that improves response time to police and fire calls, implements new technologies, provides operation and training opportunities and facilities, and improves communication among public safety agencies.


5.6.6 Maintain an Emergency Operations Plan by planning, acquiring equipment, and training for response to emergencies and disasters.


Policy 5.8: Make city government more responsive to the needs of people

who use its services.


5.8.1 Ensure equal access to city services and contracts across the protected classes.


5.6.6 Maintain an Emergency Operations Plan by planning, acquiring equipment, and training for response to emergencies and disasters.


Policy 5.8: Make city government more responsive to the needs of people

who use its services.


5.8.1 Ensure equal access to city services and contracts across the protected classes.


Policy 6.1: Integrate environmental, social and economic goals into decision-making processes at all levels.

6.1.2 Promote efficient use of natural and limited resources when renovating, constructing or operating city facilities and in general city operations.

6.1.3 Apply the city-adopted US Green Building Council’s LEED (Leadership in Energy and Environmental Design) standards and the State of Minnesota Sustainable Building B3 Guidelines as tools for design and decision-making when developing, renovating or operating city facilities.

6.1.4 Invest in energy efficient heating ventilation and air conditioning (HVAC) and lighting systems, controls and sensors that minimize emission and noise, use of renewable fuel sources, and utilization of best available control technology to minimize particulate emissions.

Policy 6.3: Encourage sustainable design practices in the planning, construction and operations of new developments, large additions and building renovations.


Provide the date that Location and Design Review was conducted for the project, the outcome of that analysis and the date formal action was taken by the Planning Commission:

Update here.

Economic Development


Will the project contribute to growth in the city’s tax base? No


Describe the economic development impact of the project: NA



Does the project support redevelopment opportunity that without the project would be infeasible? NA



Transportation


Is the proposed project on an existing or planned transitway, transit route, or high-volume pedestrian corridor? If yes, provide details on how the project will improve the transit and/or pedestrian experience. This project will be adjacent to the Royalston station but does not involve any exterior improvements, only interior and life safety improvements. No


Does the proposed project anticipate multi-modal enhancements (sidewalks, bicycle or transit facilities)? Provide details. NA



Is the right-of-way constrained and do you anticipate that modes of travel will be competing for space? Provide details, is there potential for innovative design options? Provide details NA



Operating Impacts


Operations & Capital Asset Maintenance:

Is this request for new or existing infrastructure? New

The previous RAD01 project had funds that purchased the tower infrastructure, console upgrades, and the first large scale subscriber (mobiles and portables) radio replacements. Portable radios for Fire and Police were purchased, with additional costs for police for the ability to encrypt the new portables.


This project, RAD02, picks up where RAD01 left off and is needed to complete the purchase of radio equipment, mainly mobiles and base radios that were not covered in RAD01.


What is the expected useful life of the project/Improvement? 10 years


Year that Operating Incr/(Decr) will take effect? 2022


What is the estimated annual operating cost increase or (decrease) for this project? None


Any Prior Year Remaining Bond Authorizations? Yes, from RAD01


Prior Year Remaining Bond Authorizations:

Remaining funds in RAD01 are for replacement of microwave paths that connect the Minneapolis tower sites and is related to system infrastructure that provides the connection points that allow portables and mobiles to function on the system.


Describe how operating cost increases or decreases were determined and include details such as personnel costs, materials, contracts, energy savings, etc:



If new infrastructure, discuss how the department/agency will pay for the increased annual operating costs:

Covered under existing budgets


For new infrastructure, describe the estimated timing and dollar amount of future capital investment required to realize the full expected useful life of the project:

NA

Project Coordination


Describe completion status for ongoing projects and how and when the department/agency plans to use the prior year remaining bond authorizations:

Remaining funds in RAD01 are for replacement of microwave paths that connect the Minneapolis tower sites and is related to system infrastructure that provides the connection points that allow portables and mobiles to function on the system.


If this is a new project, describe the major project phases and timing anticipated for completing the project:

Implementation over three years


Scalability/Funding Allocation Flexibility – discuss any flexibility to increase or decrease funding among the years in the five-year plan and the most that could be spent in a given year:

It is estimated to take about 3 years to remove and install all new equipment in mobile vehicles, so breaking the cost down over a couple years would be okay.

Minneapolis Goals and Strategic Direction

Minneapolis is a growing and vibrant world-class city with a flourishing economy and a pristine environment, where all people are safe, healthy and have equitable opportunities for success and happiness.Below is a description of how this project meets each of the City's Goals. Below is a description of how this project meets each of the City's Goals.


Below is a description of how this project meets each of the City's Goals.

Public Safety


Collaborative and community-inclusive strategies to ensure safety for all members of our community:

Insert detail here.


Housing


The City prioritizes equitable access to safe, stable, accessible, and affordable housing to eliminate racial disparities in housing:

Insert detail here.

Economic Development


The City prioritizes economic inclusion so that all workers and families are supported and People of Color, Indigenous and Immigrant (POCII)-owned businesses in all sectors can thrive.

Insert detail here.

Public Services


The City prioritizes reliable and equitable access to high-quality public services.

Insert detail here.

Environmental Justice:


The City prioritizes sustainable practices and renewable resources to equitably address climate change while restoring and protecting our soil, water and air.

Insert detail here.

Built Environment & Transportation:


The City prioritizes high quality neighborhoods, streets, infrastructure and equitable access to multimodal transportation in all parts of the City through thoughtful planning and design.

Insert detail here.

Public Health:


The City Prioritizes positive youth development so that all children can grow healthy and safe:

Insert detail here.

Arts and Culture:


The City prioritizes arts and culture as important part of inclusive economic development and placemaking in our communities:

Insert detail here.


Additional Information

The purchase of encryption capable police radios is needed to ensure continued public safety communications interoperability as our adjacent agencies are also preparing for this ability. All radios we will be replacing are now over 20 years old and no longer supported by the manufacturer.