Facilities Management

Provides efficient, responsive services that enhance the quality of life, meet common needs, and promote a safe and healthy community.

Maintenance Division

• Maintain all buildings and infrastructure for the Board of County Commissioners, Property Appraiser, Supervisor of Elections, Tax Collector, Sheriff, Department of Juvenile Justice, and Article V Agencies (Courts, Clerk, State Attorney, Public Defender, and Guardian Ad Litem). Services provided are structural, mechanical, plumbing, electrical, roofing, emergency generator, heating/air conditioning and other critical building systems and finishes.
• Manage security and access control systems in all buildings. This includes key control and accountability, employee access cards, authorizations, coordinating installation and alterations to building’s physical security configurations, maintenance and replacement of system components, and re-coring and rekeying various types of locking hardware.
• Comply with and enforce ADA accessibility for all county-owned buildings, indoor air quality issues, and State regulated conveyance systems and pressure vessels.
• Maintain and certify all life safety and fire protection systems.
• Providing maintenance support services to Parks Department on lighting upgrade and Restroom renovation projects at the Equestrian Center and various public parks. 

Custodial Section

• Rebid and manage custodial contracts that are responsible for 87 county-owned or leased facilities.
• Provide custodial services for various buildings by county employees and temporary employees.
• Ensure compliance with Center of Disease Control’s cleaning recommendations.
• Maintain adequate inventory of custodial supplies.

Design and Construction Administration Team (DCAT)

• Provide administrative oversight and project management to support the Board of County Commissioners and other agencies. Support includes all vertical design and vertical construction efforts for the construction of new facilities and/or the renovation of existing facilities.
• Responsible for the planning and development of construction projects in scope development, space needs planning, project budgeting, and selection/ negotiating with Architectural and Engineering firms, General Contractors and administering those services.
• Provide support for Maintenance Department projects through coordination and management assistance.

Real Estate Section

• Manage acquisition and disposition of all County real estate and property including escheated properties.
• Acquire and manage due diligence contracts for real estate transactions.
• Manage county physical property/assets.
• Manage Leases for County properties.
• Process Vacation Petitions for citizens.
• Lead strategic planning for real estate portfolio.
• Work with other governmental entities and/or utility companies granting needed easements to complete projects.

Utilities Section

• Management of all water/sewer, electric, and gas utilities servicing county-owned and leased facilities.
• Provide support during planning, construction, and renovation projects.
• Manage required utility inspections/maintenance repairs in cooperation with the Maintenance Department.

Consulting/Professional Construction/Negotiation Services

• Providing guidance, management support, and strategic oversight to ensure projects are completed on time, within budget, and to the highest quality standards. 
• Optimizing project outcomes by addressing project management, cost estimation, risk management, sustainability, and regulatory compliance.
• Supporting other departments in the procurement of necessary project services, materials, and employee manpower.
• Supporting other department professions procurement negotiations on various Community Development Block Grant Program projects.

*Presently consulting on the following:

• District 1 Medical Examiner’s office design.
• Pensacola Bay Center capital improvement/upgrade projects.
• Pensacola Bay Center Capital Improvement Plan coordination.
• New FL AL TPO Regional Traffic Management Center.
• State Attorney’s Office renovations.
• Casino Beach traffic/parking solutions professional/contract.
• New Animal Shelter facility project.
• New Englewood Community Center.
• Re-assembly of a repurposed steel building at the Solid Waste facility.
• Started re-assembly of a repurposed steel building at the Public Works Maintenance Camp.
• Community Development Block Grant – Disaster Recovery (CDBG) – Environmental Consultant Negotiations – Escambia County Transit Authority (ECAT).
• Community Development Block Grant – Disaster Recovery (CDBG) – Design and Construction Services – Escambia County Transit Authority New Facility (ECAT).
•  Community Development Block Grant – Disaster Recovery (CDBG) – Environmental Consultant Negotiations – Century Community Center/Emergency Shelter.
• Community Development Block Grant – Disaster Recovery (CDBG) – Design and Construction Services – Century Community Center/Emergency Shelter.
• Implementation of the Brightly Asset Management software across Facilities, Parks, Public Works, Natural Resources, Engineering, and Corrections Departments.

The goal of the Facilities Management Department is to provide safe, clean, and comfortable facilities for county departments, agencies, and the citizens who frequent them. The department is also responsible for the maintenance, repair, and security of county-owned and leased buildings, utilizes, real estate lease management, space needs planning and the oversight of capital improvement and renovation projects.

• Completed 24,925 maintenance work orders for the period of April 2024 through April 2025. The County changed asset management software platforms on August 1, 2024, from Lucity to Brightly. Maintenance has received 15,865 new work order requests and has completed 12,022 of the work orders, from October 1, 2024, through May 2025.
• 3 major construction projects of various sizes completed or in-progress.
• Installed LED lighting upgrades in various County buildings including the Ernie Lee Magaha Parking Garage and Employee Health Clinic.
• Installed New HVAC units in various County buildings.
• Repaired/upgraded chiller plant serving the five office buildings of the downtown government complex.
• Installation of new colling tower at M.C. Blanchard Judicial Building.
• Replaced 19 heat pumps at the Public Safety Building (Phase 3).
• Currently managing 31 County projects that involve 235 parcels in need of acquisition or easements, of which, 2 projects (5 parcels) are a partnership project with the U.S. Navy and 1 active vacation petition.
• Surplus revenues received for used furniture sales and recycled items from July 2024 through May 2025 totaling $2,592.
• Completion of the Brentwood Tax Collector's Office and the Brownsville Library construction projects.
• Completion of the new District 4 Community Center in Ferry Pass using internal Facilities Management Maintenance resources.
• Replaced alarm system dialers with new cellular dialers.
• Installation of 27 new generator pads for community centers, fire stations, and ponds. 
• Upgrades to the Lenel Security System for various buildings throughout the County.
• Facilitated implementation of the new Brightly CMMS Asset Management software platform across seven departments. 
• Upgraded elevators in County buildings to current safety standards. 
• Managed construction of new maintenance/office facility at Solid Waste Landfill by recycling old steel building structure from another County owned property.
• Escambia County Correctional Facility litigation support.
• Renovated Ensley Fire Station's living quarters.

Benchmark Sources: International Facilities Management Association (IFMA) Southeast Region Comparison FEMA CEF for Large Projects Instructional Guide V2.1 (September 2009) adjusted for inflation.

Funding Priorities

• In the design stages of the new Century Community Center/ Emergency Shelter.
• Various roofing replacements/rehabilitations of county buildings.
• Employee hiring efforts targeting specific skill needs (HVAC, generators, plumbing, carpentry, etc.) to improve service levels and response times, and reduce costs.
• Extending maintenance project support services to other departments (Parks, Roads, Library, etc.).

For additional information please see our interactive reports here

Facilities Maintenance

Facilities Management Administration

Custodial

Facilities Construction

Utilities