910 - Capital Improvement

City of East Providence FY2020 Budget Summary

Capital Budget & Improvement Program



The Planning Department has worked in cooperation with the mayor, finance director, and department and division heads in the preparation of the proposed FY 2020 Capital Budget and the FY 2020 through FY 2024 Capital Improvement Program. Each year the Planning Department solicits Capital Budget funding requests for the upcoming fiscal year beginning November 1, and compiles an inventory of recommended capital improvements across the city for the five-fiscal-year period beginning at the same time. The result is the Five-Year Capital Improvement Program Master List.





FY2020 Capital Budget Recommendation



The Planning Department has worked with the mayor, finance director and state financial advisor to determine an initial Capital Budget for FY 2020 and derive a preliminary recommendation of projects to fund across city departments that falls within that budget.






COUNCIL APPROVED -CAROUSEL: Structural Stabilization Phase I

The historic Looff Carousel at Crescent Park has undergone significant improvements in recent years including work on the carousel mechanism, flooring repairs, replacement of the windows, as well as interior and exterior painting. An urgent need for the facility is replacing the support foundations to stabilize the carousel's mast. The carousel is currently not operating at full capacity due to the structural work that is needed. Per the State of Rhode Island the carousel will not be able to reopen in the spring of 2020 if this project is not completed. This is Phase 1 of 2 for stabilizing the carousel, estimated at a cost of $50,000. Phase 2 is programmed for FY-2021 in the five-year Capital Improvement Program. Once both phases are completed the carousel will be able to operate at full capacity and remain open and operating for years to come. The Carousel division's is seeking $50,000 in capital funding for this project.

COUNCIL APPROVED -CAROUSEL: Ice Skating Rink

The acquisition and installation of an ice skating rink is part of the Landscape Design Plan, approved by City Council and the Rhode Island Historical Preservation and Heritage Commission. This would create additional year-round revenue for continued restoration and maintenance of the historic Looff Carousel at Crescent Park, which currently has a revenue stream limited by its seasonal operations. There is currently an opportunity to purchase an ice rink with cooling/freezing elements, including a Zamboni and rental skates, for below market value. The cost would be significantly higher if each item is purchased individually. It is the Carousel division is seeking $100,000 in capital funding for this project.

COUNCIL APPROVED -CAROUSEL: Year Round Concession Building

The current concession building is too small and has a host of issues that present challenges to business and operations. In its current condition, the concession stand would have to close at the end of the season. Construction of a new building or expansion of the existing building to enable year round operations would provide year round revenue to support the continued restoration of the carousel. The Carousel division is seeking $150,000 in capital funding for this project.

COUNCIL APPROVED -

FINANCE: Tax Assessment /Collection Software

The current Vision tax collection and assessment software is written in FoxPro and the support is being phased out, leaving our data at serious risk of malfunction, data loss, or security breach. Purchasing an upgrade to the Vision Tax platform will provide a smooth transition and continued functionality. Unlike a conversion to a new vendor, which would take more than a year due to the need for data mapping and data conversion, upgrading to Vision Tax will take less than two days for the conversion from the current system, minimizing impact to operations. The new Vision Tax system is built on a modern database and technology infrastructure that will keep our data protected for years to come. The Finance division is seeking $127,500 in capital funding for this software.

COUNCIL APPROVED -

FINANCE: Accounting Software

The purchase of a new accounting system, which would be able to process all accounting, purchase orders, payroll, and HR functions, is requested. Support for the current software will end June 30, 2020. If HR and payroll is included then the expense to pay ADP would end, providing a cost savings of $100,000. The Finance division is seeking $125,000 in capital funding for this new system.

COUNCIL APPROVED -

FIRE DEPT: Station 1 & Station 3 AC Updates




The Fire Department is seeking to replace the flooring in the day area and hallway of Station 3. It is also seeking to replace the outdated air conditioning system is Station 3. A ductless AC system for the locker room in Station 1 is also requested. The Fire Dept. is seeking capital funding for these projects. The Fire Dept. is seeking capital funding in the amount of $84,431.

COUNCIL APPROVED -

FIRE DEPT: Existing Lease for 3 Engine Trucks




Three engine trucks were purchased as part of a comprehensive vehicle replacement program. The city established a lease agreement to spread the cost of the payments for the remaining balance over a period of seven years, at $247,966 per year.

COUNCIL APPROVED -

FIRE DEPT.: Replace Cardiac Monitors




The existing cardiac monitors, defibrillators, and AED's are 10 years old and at the end of their service life. The maintenance agreement is no longer available for the current units, so if one breaks a new unit would need to be purchased. The total cost for replacing all the units is $308,000. The recommendation is to allocate $40,000 in FY2020 for the replacement of one unit, assuming that one breaks in the next year, and allocate $268,000 in FY2021 for replacement of the rest. The city will also look into potential grant funding through FEMA or other sources.

NOT COUNCIL APPROVED -PLANNING & ECONOMIC DEVELOPMENT: Soccer Field - Match for RIDEM Grant

RIDEM grant programs provide matching funds to cities and towns for the acquisition, development, and renovation of outdoor recreational lands and facilities. The program is funded through State bonds. Large recreation development grants provide up to 50 percent of the project cost, requiring 50 percent matching funds from the city or town. The development of additional soccer fields has been identified as a high priority for the city. The city is assessing Grassy Plains as a potential site location. Total project cost is estimated at $300,000. The grant, if awarded, would fund $150,000 of that. Capital budget funds are requested to provide a $150,000 match.

COUNCIL APPROVED -PLANNING & ECONOMIC DEVELOPMENT: Art Grants

City staff will oversee planning and implementation of a city-funded grant program to promote the arts, including installation of works of public art. Public art programs are proven to spur economic development and serve as a key element to revitalization in cities across the country. East Providence is home to a thriving arts community and a growing arts council. Capital Budget funds in the amount of $50,000 are requested for this project.

NOT COUNCIL APPROVED -PLANNING & ECONOMIC DEVELOPMENT: Splash Pad - Match for RIDEM Grant

RIDEM grant programs provide matching funds to cities and towns for the acquisition, development, and renovation of outdoor recreational lands and facilities. The program is funded through State bonds. Small Recreation Development grants provide up to 80 percent of the project cost, requiring 20 percent matching funds from the city or town. The installation of a splash pad at Onna Moniz-John Park / Central Avenue Playground in June 2019 was a huge success and proved to be very popular. Installation of a second splash pad in another part of the city in 2020 has been identified as a high priority. Total project cost is estimated at $130,000. The grant, if awarded, would fund $104,000 of that. Capital budget funds are requested to provide a $26,000 match.

COUNCIL APPROVED -

POLICE DEPT.: Parking Lot Expansion

The city acquired a new piece of land from Providence Country Day school to expand the parking lot for the Police Department. Funds are requested for resurfacing and paving the identified parking area. The Police Dept. is seeking $100,000 in capital budget funds for this project.

COUNCIL APPROVED -

POLICE DEPT.: Police Vehicles

Need to purchase four police vehicles. Although we've purchased police vehicles with Google Funds in the past, we can not supplant funding for vehicles or we will be at risk of violating DOJ rules. The Police Dept. is seeking $200,000 in capital budget funds for this project.

COUNCIL APPROVED -

DPW-Engineering: Runnins River Channel Improvements

Work in the State Street neighborhood to reduce flooding and remove invasive species has been ongoing over the last few years. The channel improvements are a necessary continuation of this work and have been identified as the highest priority item from the city engineer. Future improvements include construction of overflow culverts at the Warren Avenue crossing. The Engineering Division is seeking capital budget funds for this project in the amount of $100,000.

COUNCIL APPROVED -

DPW-Engineering: Pedestrian Signal Improvements

The installation of pedestrian signals will improve public safety and will promote walking and cycling. Kent Heights School has been identified as the highest priority location. Other locations within the city may be included as well. The Engineering Division is seeking capital budget funds for this project in the amount of $50,000.

COUNCIL APPROVED -

DPW-Engineering: Taunton Avenue Drainage Improvements

Drainage improvements are needed to provide an overflow relief and reduce flooding along Commercial Way near Taunton Avenue. At times the road floods and access to the businesses can be affected for multiple days. Improvements include the installation of 400 feet of drainage pipe, pre-treatment unit and manholes to help eliminate the flooding. Scope of work also includes permitting this work through RIDEM and RIDOT. The Engineering Division is seeking capital budget funds in the amount of $125,000 for this project.

NO COUNCIL ACTION TAKEN - DPW-HIGHWAY: Elgin Road Sweeper

Two out of three of the city's current road sweepers are more than 20 years old and in need of constant repair and maintenance. It is becoming expensive to keep these old sweepers operational, as they are constantly breaking down. Two sweepers are in use all season long so replacement of one more is high priority. The Highway Division is seeking $230,000 in capital budget funds for this project.

NO COUNCIL ACTION TAKEN- DPW-HIGHWAY: 6-Wheel Dump Truck w Plow

Purchase of this large truck is strongly recommended by the Highway Division superintendent and the Public Works director. Most of the city's fleet of six-wheel dump trucks are more than 20 years old. This truck will also be used as a plow and sander. The Highway Division is seeking $160,000 in capital budget funds for these trucks.

NO COUNCIL ACTION TAKEN - DPW-HIGHWAY: 2 Stainless Steel Sanders

The city's current sanders are all more than 30 years old. This will replace two of the oldest sanders that are mounted to the sander trucks. Having reliable equipment is imperative during snow and ice storms. The Highway Division is seeking $45,000 in capital budget funds for these sanders.

COUNCIL APPROVED -

DPW-PARKS: Riverside Recreation Complex

Installation of additional sports fields behind Riverside Middle School, adjacent to the existing fields, have been identified as a high priority. During previous years' budget process, funds were allocated to construct a parking lot at the Riverside Recreation Complex off of Somerset Avenue. This would leverage those improvements to create a more impactful benefit. The Parks Division is seeking $100,000 in capital budget funds for this project.

NO COUNCIL ACTION TAKEN -DPW-PARKS: Skate Park

The skate park at Onna Moniz-John Park / Central Avenue Playground is widely popular and gets frequent use. The addition of a second skate park in another location of the city is requested. Skate ramps were donated by the K-Rob Foundation, providing a significant in kind contribution. Capital budget funding is requested for installation and any other related costs. City staff will identify potential locations as well as look into any possible grant opportunities. The Parks Division is seeking $30,000 in capital budget funds for this project.

NO COUNCIL ACTION TAKEN- DPW-PARKS: Park Upgrades

The city's Parks Division requests funds for improvements and upgrades at city-owned parks and playgrounds. Locations will be determined by needs and priorities. The Parks Division is seeking $70,000 in capital budget funds for this project.

NO COUNCIL ACTION TAKEN - DPW-PARKS: Sabin Point Boat Ramp Repair

The concrete boat ramp at Sabin Point is deteriorating and unsafe for boaters. Repairs are necessary to improve public safety and to maintain functionality. Freecast ridged concrete sections that slide into the water will be replaced. The Parks Division is seeking $30,000 in capital budget funds for this project.

COUNCIL APPROVED -

DPW-PIERCE FIELD: Basketball Court Renovation

Resurfacing of two basketball courts and conversion of two tennis courts into two basketball courts. Project also to include replacing all fencing surrounding the courts, new sports lighting and creating additional spectator seating. The basketball courts receive a high volume of usage and there is enough demand to support more basketball courts. The number of youth and adult leagues utilizing the facility continues to grow. Deferring this project will result in safety issues for user groups and the general public. The Pierce Field Division is seeking $250,000 in capital budget funds for this project.

COUNCIL APPROVED -

DPW-PIERCE FIELD: Baseball Scoreboard/Sound System

The scoreboard and sound system at the Pierce Baseball Field is antiquated and needs to be replaced. The baseball facility at Pierce is in high demand, hosting many tournaments for in-city leagues, RI's Interscholastic League and adult baseball organizations. Lack of an adequate scoring and sound system will result in scheduling difficulties and loss of permit fees. The Pierce Field Division is seeking $45,000 in capital budget funds for this project.

NO COUNCIL ACTION TAKEN -DPW-PIERCE FIELD: Pavilion with Gazebo

Construction of a sheltered pavilion with gazebo at Pierce Field for recreation programming, special events, concerts, and general public use. The layout and design would accommodate flexible event planning to be able to host large picnics and music concerts alike. The Pierce Field Division is seeking $75,000 in capital budget funds for this project.

COUNCIL APPROVED -

DPW-PUBLIC BUILDINGS: Weaver Library Indoor Sprinkler System

The Weaver Library's indoor dry sprinkler system, now 24 years old, has surpassed its expected life of 15-20 years. Analysis by the city's engineering division indicates that the system has suffered significant corrosion throughout. The city's engineering division recommends replacing the dry system with a wet system as soon as possible. Dry systems do not protect printed materials as much as originally believed they would and are now recommended primarily for areas which are susceptible to freezing pipes. Wet systems, in general, are easier to maintain, more resistant to corrosion, and therefore hold a much longer useful life. Dry systems now must also be maintained alongside nitrogen generators, which pump high-purity nitrogen to prevent and arrest corrosion. Our current system has no such generation. Deferring this project risks further degradation of Weaver's sprinkler system. In such an event, the library may need to be closed to the public as a nonfunctional sprinkler system is a serious safety hazard. The Public Buildings Division is seeking $200,000 in capital budget funds for this project.

NO COUNCIL ACTION TAKEN-DPW-PUBLIC BUILDINGS: Building Demo of 80 Burnside & 33 Hoppin

Demolition of two former school buildings at 80 Burnside Ave. and 33 Hoppin Ave. These buildings have sat vacant for a number of years. The buildings will be demolished and the land will be subdivided and sold for development of single family homes. It is expected that the sale of the lots will reimburse the cost of the demolition and provide a profit. The Public Buildings Division is seeking $450,000 in capital budget funds for this project.

NO COUNCIL ACTION TAKEN - DPW-PUBLIC BUILDINGS: Sweetland House- Exterior Repairs & Improvements

The Sweetland House, behind the Senior Center, needs significant exterior work including siding, porch repairs and window replacement. Delaying this work will cause further deterioration of the building, increasing the cost of repairs. This is among numerous long-running Public Buildings Division requests. Last year, $25,000 was allocated for FY2019 to get the project underway, which did not go very far. City staff recommend allocating $100,000 in FY2020 to make more significant improvements and prevent further deterioration.

NO COUNCIL ACTION TAKEN -

DPW-PUBLIC BUILDINGS: City Hall - Security System for City Clerk & Treasury

The City Clerk's Office and Treasury Division at City Hall are the most public facing and frequently used offices in the building. Currently, lines go out the door and down the hallway each month when water bills are due. City staff feel vulnerable to potential security threats. Improvements to both spaces have been identified as a high priority to improve safety and security for city employees, and to make the layout of the spaces more user friendly for the public. The Buildings Division is seeking $150,000 in capital budget funds for this project.

NO COUNCIL ACTION TAKEN -

DPW-PUBLIC BUILDINGS: Central Garage Outside Camera Installation

There is currently no security camera at the Central Garage to monitor outside activities. This poses a severe security risk. Installation of outside cameras is recommended to improve security and monitor activities. The Buildings Division is seeking $30,000 in capital budget funds for this project.



910 - Capital: Council Approved Budget Detail