Administration & Finance

The Administration & Finance Departments implement the legislative actions of the Town Council and provide for the Town's administrative, fiscal, personnel, property management, public information, and record keeping functions. In addition, its staff manages labor relations and staff support, intergovernmental relations, business license administration, risk management and insurance administration, the Town's franchise agreements for cable television and solid waste collection, and state and federal mandates, such as the Americans with Disabilities Act. The Department provides administration and coordination for various Town policies, programs, and procedures.

• Continued to provide strong community engagement, outreach and transparency
  1. The Town had over 69,190 users of the Town website, 108,735 website sessions and 231,653 pageviews of the website this past calendar year.
  2. The Town published 368 posts on Nextdoor, with 153,494 total impressions.
  3. The Town has posted 187 posts on Facebook and reached 2,144 different Facebook accounts that saw any content from our Page.
  4. The number of followers on the Town’s Facebook page increased to 444 followers.
  5. Held community forums and workshops on short-term rentals, the Town Park Restroom Project, the Town’s Design Review Process, the Paradise Drive Complete Street Project, and the Town’s Housing Element.
  6. Held 18 regular Council meetings and 8 special meetings since June 2022 and 70+ hours spent in those meetings. The availability of hybrid Town Council, Board and Commission meetings that were introduced to the public during the COVID-19 pandemic increased public participation significantly in those meetings.
  7. The Town hold Mayor’s Forums on a monthly basis from June 2022 through December 2022. Video archives are available on the Town’s website.
  8. Began holding Community Meet and Greets with the Mayor and Town Manager at locations around the Town in March, 2023.

• Transitioned the Town’s old phone system to a voice over internet protocol (VoIP) phone system.
• Continued the “Adopt-a-Highway” program offered by CalTrans through a partnership with the Community Foundation. The Town has conducted 5 litter clean ups and several days of vegetation management.
• Used grant funding to purchase recycle bin receptacles for Town paths.
• Used grant funding to purchase compost bin receptacles from Big Belly Bins for Town Park.
• Initiated a pilot program on waste education through a partnership with Painted Bins, a project of Sustainable Marin.
• Updated the Town’s mission and values.
• Created a Standard Operating Procedure for onboarding new staff.
• Developed a Heat Illness Prevention Policy
• Increased access for hybrid public meetings to community members by adding technological options that presented more efficient ways for Town staff to conduct meetings.
• Redesigned the Town’s Finance Department webpage to offer easier access and enhance user experience with financial information.
• Updated the Google Business Profile for the Department of Public Works and Sanitary District No. 2
• Hired a full time Climate Action and Adaptation Coordinator
• Developed a balanced budget while maintaining all Town services.
• Protected and increased reserves.
• Arranged for GovInvest to present pension data to the Finance Committee and upon the Finance Committee’s recommendation, created a pension reserve of $2 million from the 2021-2022 unallocated ending balance.
• Transferred $1.2 million to the Town Capital Projects Fund and $106,000 to the Equipment fund from the 2021-2022 unallocated ending balance.
• Completed a Cybersecurity Risk Analysis and Evaluation with the help of new IT consultants.
• Completed a Strategic Planning Session with Town Council and Department Heads to discuss and prioritize the projected workload for the next 12 months and beyond.
• Provided training opportunities for employees, including disaster preparedness, harassment, customer service, leadership, succession planning, diversity and equity, and staff development.
• Issued pension obligation bonds estimated to save the Town approximately $12.2 million in pension unfunded liability costs over the next 24 years. The estimated average annual savings is approximately $815,000 over the next 24 years.
• Deposited approximately $638,000 in a trust account to prefund retiree health care obligations.
• Implemented Open Gov software for public transparency and budget presentation.
• Completed digitization of Town microfiche records and Town Council minutes, ordinances and resolutions.
• Recouped $1.3 million in sales tax funding from CDTFA in relation to a prior year overpayment

• Reorganized Finance Department to include a Senior Accountant and a Financial Analyst instead of two Financial Analysts.
• Hired a Climate Action & Adaptation Coordinator in the Administration Department.

• Develop an internal diversity, equity and inclusion training program for Town staff.
• Create a Boards, Commission and Committee Informational Handbook.
• Create a Policy Manual for Town staff.
• Work with Finance Committee regarding pension and retiree health care liabilities and determine the best use of Town reserves.
• Evaluate shared services opportunities and current JPA models within the County in an effort to maintain and/or improve service delivery at an affordable cost.
• Continue to improve the Town website, community engagement and customer service.
• Deliver the Town Council priorities/workplan.

Services and supplies includes Outside Services (website services, financial audits, actuarial reports, labor relations consultants, services related to outside meetings such as minutes clerk), Training and Education, Dues and Memberships, Equipment Maintenance and Repairs (copy machine maintenance, computer maintenance and repairs), Building Maintenance, Utilities and Supplies (office supplies, computer supplies, postage).