Rose Gallo-Vasquez, Clerk-Recorder

Organizational Chart

About the Clerk-Recorder's Office

The purpose of the Clerk-Recorder's Office is to register voters and maintain registration records; conduct all phases of elections within the county, cities and special districts; file authorized documents and maps; collect transfer tax and other fees; make filed documents and certificates available to the public for review; issue marriage licenses and perform marriage ceremonies; provide services related to filing for fictitious business name statements, Notary Bonds, registration of professional agents, statements of economic interests and issues certified copies of vital records.

Significant Accomplishments for Fiscal Year 2020-21:

  • Election services were provided to 15 local jurisdictions for the November 3, 2020 Presidential General Election including cities, college district, school districts, Colusa County Board of Education, county and special districts.
  • Ensured that all voters had safe and accessible voting at the Presidential Primary Election. Due to Covid19, it was necessary to establish and inspect five new polling places in order to provide ample space for social distancing and ensure accessibility for all voters on Election Day.
  • 65 Poll workers were recruited and trained on the proper use of Personal Protective Equipment, social distancing, and cleaning in addition to the standard poll worker training.
  • Polling places were set up with Covid19 protocols in place and provided PPE to voters and poll workers.
  • Accessible voting equipment was deployed to ensure accessibility.
  • Curbside ballot drop off events were held in Arbuckle, Grimes, Maxwell, Princeton, Stonyford, Williams and Colusa in order to provide another safe socially distanced option for voters to return their ballot.
  • New ballot drop box installed at the elections office to provide voters another option for returning their vote by mail ballot.

Goals & Objectives for Fiscal Year 2021-22:

  • Conduct anticipated recall election of Governor Newsom in late November or early December 2021. Process recall candidate filings, prepare voting materials, recruit and train poll workers.
  • Provide election services for the June 7, 2022 Gubernatorial Top-Two Primary Election at which Federal, State and County contest and measures are to be voted on.
  • Take steps to ensure that all voters have safe and accessible voting, and that Covid19 safety measures are in place at each polling location for all elections according the health and safety guidelines. Take steps to train poll workers in Covid19 safety standards. Complete accessibility assessment of polling places and take necessary steps to ensure compliance with the Help America Vote Act.
  • Participate in the county redistricting process following the completion of the U.S. census (the county will adjust supervisorial district boundaries).
  • Upon completion of state and county redistricting process, update districts, precincts and voter rolls to reflect the new Congressional, Assembly, Senate, Board of Equalization, and County Supervisorial District boundaries that have been adopted.
  • Secure annual county funding to support the preservation of historical county records and identify and prioritize the records in highest need of restoration/preservation.

Summary of Major Budget Changes:

  • Election expenses for certain budget line items will be doubled for this fiscal budget due to the anticipated recall election in 2021 of Governor Newsom. At this point it is unknown if funding will be made available by the legislature to cover the cost of the recall.
  • Additional voting equipment will be purchased and the costs covered under a contract with the California Secretary of State for the purchase of a voting system.

Executive Summary

Permanent Allocated Positions

Revenues By Department

Expenditures By Department

Revenues By Source & Expenditures by Function