Remote Communications Central

Your repository for virtual meeting setup and participation

Preliminary Guidance

Governor Baker signed an order suspending parts of open meeting law to enable local decision-making during COVID-19 emergency. See that order here.

See Town Administrator Kleckner's Public Meeting Advisory here.

What tool is the Town using?


Webex is comparable with other products such as Zoom, Skype, Gotomeeting...

Other benefits:

  • We can integrate with our Active directory for identity management.
  • Able to be integrated with our security reporting system
  • An enterprise solution.

Webex Meetings

Ideal for- smaller groups where the "host" can manage muting participants and directing questions to the appropriate participants. Participants can call in by phone or join the meeting using the website posted in the meeting notice.

Webex Events

In development. . .

This feature is best used for larger groups where there may be a large number of participants and attendees.

Webex Accessibility Features

Keyboard Shortcuts and Accessibility for WebEx Meeting Center

Windows operating system participants who have special needs, or who are power users, can navigate around the Meeting window using keyboard shortcuts. Some of these are standard shortcuts in the Windows environment.

Low Vision Support:

The application supports the high contrast scheme of the Windows OS

The application supports the zoom functionality of the OS

The application supports use of Accessible icons and also provides text alternatives

Screen Reader Support:

The application supports latest version of JAWS screen reader

Cisco WebEx supports JAWS screen reading software for the following elements:

  • Application menus and drop-down menus
  • Shared file titles and tab titles
  • Quick Start page buttons, button titles, and tooltips
  • Panel and Panels tray buttons, button titles, and tooltips
  • Annotation panel and toolbars
  • Shared Meeting window content area toolbars
  • Meeting Controls Panel buttons, button titles, and tooltips

Click here for more information including keyboard shortcuts.

I'm a Chair what do I need to run a meeting?

The Chair or his/her designee (such as a dedicated staff member) should be the meeting host. Hosts must request a Town of Brookline webex account by emailing with a request for account access.

Please read these security tips to avoid disruptions to the meeting.

Please see the guides below for tips on setting up and running meetings using Webex below.

I'm a member of the public. How do I participate?!

Brookline Interactive Groups live meeting Stream on YouTube found here.

The BIG Facebook stream can be found here.

Instructions for remote meetings other than Select Board and School Committee can be found in the meeting notice when meeting are posted to the Town Calendar. You can participate in the meeting via phone or web.

What about other platforms (Skype, Zoom etc.)?

Town IT and others have started training, running meetings and building guides using Webex. This situation is evolving too quickly to add support for another platform, however, if Committee Chairs have the web expertise to utilize another platform without requiring staff support, you may.

Please bear with us as we rapidly change to this new technology.

Key buttons

Video Tutorials for Meeting Hosts