City Clerk
FYs 2021-23 Budget
About Us
The City Clerk’s Office prepares City Council meeting agendas; records the proceedings of City Council meetings; certifies and retains City Council legislation; maintains official City Council records; responds to records requests; and staffs the Open Government Commission. Additionally, the City Clerk’s Office manages campaign disclosure and economic interest filings; coordinates the Boards and Commissions appointment process; administers general and special municipal elections in compliance with the City Charter and State of California laws; and is responsible for certifying any voter-ratified Charter amendments. To generate revenue, the Clerk’s Office accepts passport applications and performs civil marriage ceremonies. Lastly, the cable television studio is under the City Clerk's Office.
The Department’s mission statement is to serve the City Council, City staff and the public by documenting the actions and preserving the records of the City Council; and administering open and impartial elections in accordance with statutory requirements.
Organizational Chart
Department Goals
- Ensure compliance with the Sunshine Ordinance, Brown Act, Elections Code, Fair Political Practices Commission regulations and the Public Records Act.
- Promote the highest level of customer service.
- Provide accurate and impartial election information to candidates, campaign committees and the public.
- Generate revenue from civil marriage ceremonies and acceptance of passport applications.
Workplan Highlights
- The City Clerk’s Office switched over the Council Chambers equipment to accommodate remote meetings in FYs 2019-20 and 2020-21 will make further changes to the system upon reopening in Fiscal Year 2021-22.
- In FY 2020-21, the City Clerk’s Office conducted a general municipal election on November 3, 2020, and a special Community Facilities District election on April 8, 2021.
- The City Clerk’s Office staffed the Documentation Unit in the Emergency Operations Center in FYs 2019-20 and 2020-21.
- Along with Information Technology, the City Clerk’s Office will be implementing Public Record Request software.
- The City Clerk’s Office will continue to increase documents available on the City’s website to improve public access to information.