The proposed FY2022 budgets were developed to align with the planned activities in our operational plan. These activities support the Illinois statutory priorities of library administration, resource sharing, bibliographic access, consulting and continuing education, and delivery. The major planned activities include:

• Increase outreach to school libraries and public library trustees.
• Utilization of Enterprise Fleet Management services to efficiently operate our fleet using their expertise.
• A possible return to in-person travel ensures staff will receive necessary support for site visits, networking opportunities, and continuing education. Staff are better equipped to build expertise in different areas of librarianship, enhancing their training skills, building or sustaining professional relationships, and keeping current in library marketplace trends.
• The addition of updated training laptops will allow SHARE to offer the exceptional training that members have come to expect from SHARE.
• Pending membership approval, the addition of the Solus mobile app for SHARE will support our goal of providing members state-of-the-art technology and infrastructure.

The largest component of our budget is Personnel. This accounts for 62% of our total budget. Our staff are the backbone in the development and implementation of our organizational goals.

• All positions, including Library Professionals, Other Professionals, and Support Services, are projected with a one-time bonus of 3% annual wages. The Support Services includes adjustments in the General Fund budget due to compliancy with the Illinois minimum wage law.
• Social Security Taxes are projected at 7.65%.
• Leave Payoffs include estimated vacation balances for planned employee retirements. Unemployment Insurance is projected at .905% of the first $12,960 wages earned per worker based on an average of CY2020 & CY2021 rates.
• Worker’s Compensation Insurance is projected to be flat to the FY2021 budget.
• Retirement Benefits projected for staff members who are estimated to work more than 1,000 hours in FY2022. The projected rate is 3.73% for CY2021 and .87% for CY2022. There are also projected Accelerated Payments for planned employee retirements.
• Health, Dental, Vision, Accidental Death, and Life Insurances projected at a 9% increase for CY2022. The health and ancillary policies (dental, vision, accidental death, and life insurance) renew on January 1, 2022.
• Other Fringe Benefits includes EAP Services and an employee referral program. Retention & Wellness includes a memorials, retirement bricks, and holiday gatherings.
• Training & Professional Development include the annual IHLS staff day, safety training, and professional development trainings.
• Temporary Help includes coverage for staff while out on unplanned leave. Recruiting includes job postings, fit for duty exams, background, and drug screens.

The General Fund budget has a projected deficit of $505,315 and this will be covered by the operating fund balance. This balance is derived from the accumulation of previous years' revenue over expenditures balances. The largest factors for the deficit this fiscal year include the minimum wage impact, planned building improvements, and vehicle leasing that are not classified as capital expenditures.

Revenues

The projected revenues of $3,700,906 are mainly comprised of the System Area and Per Capita Grant (SAPG) $3,400,700 and the statewide Illinois Library Delivery Services (ILDS) $267,868. Other items included are: IHLS Member Day vendor support, investment income, member training revenue, OCLC Grant Administration Fee, and E-Rate Funding.

Expenses

Personnel

This includes changes due to minimum wage impact, salary grade reclassifications, an additional full-time membership coordinator, and benefits for vacant courier positions to move from part-time to full-time. Training and Development includes an all staff day, staff training, and organizational development opportunities. IHLS receives $659,722.21 in federal Library Services & Technology Act (LSTA) funding. This portion of funding will be utilized to help support the delivery personnel budget.



Building & Grounds

General Fund projected expenses represent the rent expense at the Carbondale location; utilities at three locations (Carbondale, Champaign, and Edwardsville); building and ground maintenance at two locations (Champaign and Edwardsville); custodial services at two locations (Champaign and Edwardsville); and property insurance at three locations (Carbondale, Champaign, and Edwardsville).



Vehicle Expenses

General Fund projected expense for the fuel is increased over FY2021 based on a combination of FY2021 actuals and industry forecasting. The vehicle insurance is projected based on coverage for 29 vehicles. The vehicle leasing amounts reflect the new model of leasing vehicles through a partnership with Enterprise Fleet Management.



Travel, Meetings, and Continuing Education for Staff & Board Members

General Fund expense components are travel and registration for staff and board members to attend conferences, advocacy events, board member training, and staff meetings.



The travel and registration include staff attendance at the following conferences: Society for Human Resource Management (SHRM) National Conference, Computers & Libraries Connect, The Association for Rural and Small Libraries (ARSL) Conference, Illinois Library Association (ILA) Conference, Library Marketing & Communications Conference, The American Association of School Libraries (AASL), Association of Illinois School Library Educators (AISLE) Conference, LIB LearnX (formerly ALA Midwinter), Public Library Association (PLA) Conference, Innovative Users Group (IUG) Conference, Midwest Digital Marketing Conference, ILA Marketing Forum Mini Conference, Reaching Forward South Conference, Elevate, ILA Trustee Workshop, International Coalition of Library Consortia, Directors University, American Library Association (ALA) Conference, ILA Legislative Breakfast, and Inter-Company travel.

Conferences & Continuing Education Meetings

General Fund projection includes public library trustee training, HR Source trainings, and webinar trainings offered to our member libraries. This also includes an IHLS virtual Member Day in the fall and an in-person luncheon in the spring.

Public Relations

General Fund projection includes promotional and printed materials and conference sponsorships. This is to continue the networking and advocacy efforts of IHLS.



Liability Insurance

General Fund expenses include projections for General Liability, Commercial Umbrella, Directors and Officers, Crime Coverage Bond, Cyber Liability, Employment Practices, and Treasurer’s Bond. These policies renew on July 1, 2021.



Supplies, Postage, & Printing

This budget category includes expenses for computers and software (less than $5,000), accessories and supplies for equipment, office supplies, postage, delivery supplies, and outside printing cost. The projection for delivery supplies includes replacement of tubs, hand trucks, and the replacement of delivery staff IHLS branded apparel. This also includes supplies needed for COVID-19 related safety items. The largest component in this category includes replacement of furniture in the Edwardsville location.



Telephone and Telecommunications

Included in this budget category are projections associated with monthly cost for telephone, fax, internet, delivery GPS tracking, text alert system, and cell phone services.



Equipment Repair & Maintenance Agreements

Projection includes cost for copiers and maintenance at three locations (Edwardsville, Champaign, and Carbondale). 

Professional Services

Expenses include projections for legal, accounting, and consulting.

Contractual Services

General Fund Expenses include projections for information service costs and other contractual services. This includes the updates of the new website for IHLS and the OpenGov and Customer Relationship Management (CRM) implementation fees.

Professional Membership Dues

Include staff professional membership dues.

Miscellaneous

General Fund bank fees and accounts payable checks.

Net Pass Through

General Fund expenditures on behalf of member libraries that will be reimbursed.

Inter-Company Transfers

General Fund annual contribution to SHARE Fund projection of $300,000.

Revenues

Capital Projects Funds only projected income source is investment income.

Expenses

Capital Projects Funds projections for Equipment and Building & Improvements include the following:

• Replacement of a HVAC unit for the server room at the Edwardsville location.

• Removal of risers on the second floor at the Edwardsville location.

• Replacement of flooring on the second floor at the Edwardsville location.

• Painting of walls on the second floor at the Edwardsville location.

• Building office walls on the second floor at the Edwardsville location.

• Updating data and power on the second floor at the Edwardsville location.

• Extension of the FY2021 budgeted ADA Restroom remodel at the Champaign location.

The SHARE budget has a projected deficit of $26,172 and this will be covered by the operating fund balance. This balance is derived from the accumulation of previous years' revenue over expenditures balances. The largest factor for the deficit this fiscal year is the purchase of 36 training laptops.

Revenues

SHARE Fund projected revenues of $1,815,166 is mainly comprised of fees for services and materials, which is $1,465,771 and IHLS Contribution of $300,000. Other items included are investment income, CMC grant administration fee, Smart Access Manager (SAM) billing, and the CARLI Cataloging Project.

Expenses

Personnel

Library Professionals staff includes an overlap in the Bibliographic Services Manager, Cataloging Supervisor, and Cataloger positions for the planned retirement of our current staff members. Hiring of these positions prior to their retirement will allow for the necessary training these positions require. The Leave Payoffs include the estimated vacation balances for the planned employee retirements.

Library Materials

SHARE Fund eResources projection is a direct expense of cloud subscription fees and group purchases. This expense is offset by the fees for services and materials revenues.

Vehicle Expense, Travel, Meetings, and Continuing Education

SHARE Fund expense components are travel and registration for staff members to attend conferences, advocacy events, and staff meetings.



The travel and registration include staff attendance at the following conferences: The Association for Rural and Small Libraries (ARSL) Conference, Illinois Library Association (ILA) Conference, Association of Illinois School Library Educators (AISLE) Conference, LIB LearnX (formerly ALA Midwinter), Public Library Association (PLA) Conference, Innovative Users Group (IUG) Conference, Reaching Forward South Conference, Elevate, International Coalition of Library Consortia, American Library Association (ALA) Conference, ILA Legislative Breakfast, and Inter-Company travel.

Public Relations

Includes promotional and printed materials. This is to continue the networking and advocacy efforts of SHARE.



Supplies, Postage, & Printing

This budget category includes expenses for computers and software (less than $5,000), accessories and supplies for equipment, office supplies, and postage. The largest component of this category is the planned replacement of the training laptops at each location.



Telephone and Telecommunications

Included in this budget category are projections associated with monthly cost for telephone, fax, internet, and cell phone services.



Equipment Repair & Maintenance Agreements

Projection includes cost for copiers and maintenance at three locations (Edwardsville, Champaign, and Carbondale). 

Professional Services

Expenses include projections for legal, accounting, and consulting.

Contractual Services

Include projections for information service costs and other contractual services. This includes the annual Polaris fee and Customer Relationship Management (CRM) implementation fees. This also includes the new Solus App customization fees for member libraries that will be offset by the additional module fee revenues.

Professional Membership Dues

Includes staff professional membership dues.

Miscellaneous

Includes monthly PayPal fees.

Inter-Company Transfers

SHARE Fund transfer to SHARE Reserves projection of $142,500.

Revenues

SHARE Reserve Fund projected revenues of $143,382 includes the transfer of funds from the operating budget and interest income.

Expenses

SHARE Reserve Fund projected expenses of $33,375 includes the one-time implementation and annual fees for the Solus App.

View the FY2022 IHLS Operational Plan here.